Sr. HR Support Specialist

🔍 School of Medicine, Stanford, California, United States

New

📁: Human Resources

📅   : 6 hours ago Post Date

📅   : 109270 Requisition #

The Department of Psychiatry and Behavioral Sciences is seeking a Sr. HR Support Specialist. to serve as the operational lead for specific HR processes and services. Serve as the point of contact for HR policy and process questions, escalating to more senior HR team members and subject matter experts as necessary. May serve as a team lead, assist with transactional improvement efforts, and audit and review the work of more junior HR team members. This position is 90% operational and 10% consultative.

Duties include:

Compensation and benefits: Process basic and complex compensation and benefits-related transactions, ensuring adherence to university policies and guidelines. May assist managers with basic to complex compensation and benefits questions, escalating to senior HR team members as needed.
Disability and Leaves / Worker's Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
HRIS/People Analytics: Support data entry and record retention. Regularly report on HR metrics utilizing the HCM system for purposes of compliance and audit. May create customized reports as requested.
Performance Management: Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms. Assist with inquiries related to the performance management program and technology as needed.
Talent Acquisition: Support the candidate experience including job postings, screening candidates, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
Transactions: Support high volume HR transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.
Maintain personnel and human resources-related files.
May serve as a team lead. Oversee day-to-day work of other staff including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, onboarding new staff, and providing performance review input.
Maintain consistency with and support Stanford HR policies, procedures and requirements, and applicable local, state, and federal laws.
Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

2 years of administrative experience in Human Resources preferred.
Experience in academic medicine preferred.
Previous Stanford HR experience a strong plus.
Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
Excellent interpersonal, oral, and written communication skills with the ability to work cross-functionally across the department, school, and university.
Proficient in the use of Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google suites. Smartsheet experience is a plus. Familiarity with human resource management systems and time/leave systems.

EDUCATION & EXPERIENCE (REQUIRED):

Associate Degree and 2 years of relevant human resources experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Behavioral competencies: Refer to competencies for HR Support.
Technical competencies:
- Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion. Basic ELR experience preferred.

CERTIFICATIONS & LICENSES:

aPHR or SHRM-CP / PHR preferred

PHYSICAL REQUIREMENTS*:

· Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

· Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.

· Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

The expected pay range for this position is $32.21 to $38.64 (within the 10 Bay Area counties).

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORKING CONDITIONS:

Travel on campus to schools/units, out of town.

WORK STANDARDS

· Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

· Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

· Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

* - Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information