Welcome to Land, Buildings & Real Estate:
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a LEGACY."
Department Introduction:
Mail & Package Services (MPS) is a group within Land, Buildings & Real Estate (LBRE) that is responsible for the mail & package programs for Stanford University students. MPS also manages interdepartmental mail, mail codes, and is working towards creating a centralized mail & package program for the rest of Stanford.
Job Purpose:
The Facility Specialist will oversee daily operations within the Stanford University Newark Warehouse. Core responsibilities include receiving packages from carriers such as UPS, FedEx and Amazon, processing the packages through Stanford’s conveyor belt system, labeling and ensuring timely delivery to the Stanford campus, and answering customer service tickets. This is an on-site role requiring the Facility Specialist to report to the warehouse five days a week.
This position is located at the Stanford University Newark Warehouse in Newark, CA (Alameda County).
Core Duties*:
Work with supervisor to coordinate scheduled PMs for the conveyor, vehicles and equipment. Troubleshoot issues with equipment, and call vendor for maintenance and repairs, if needed.
Responsible for overseeing the daily cleaning of the conveyor and warehouse space.
Notify Facility Managers for any maintenance and repairs needed at the Newark warehouse building.
Manage maintenance, materials, and supply budget.
Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
Staff Management:
Work with facility managers to supervise the daily activities of contracted warehouse staff, and oversee activities of delivery drivers and carriers.
Work with supervisors to train and create workflows for warehouse contracted personnel.
Keep roster of all on-site staff and make sure they all have building access.
Inventory Management:
Oversee all Stanford packages at the warehouse, ensuring they are tracked and delivered to the end users or returned to the sender in a timely manner.
Utilize tracking software, ensuring that it’s operating daily, and troubleshoot as needed.
Process Improvement:
Identify opportunities for process enhancements to increase efficiency.
Work with Facility Manager to implement best practices for warehouse operations.
Continuously monitor and find opportunities to maintain safety operations.
Logistics Coordination:
Manage inbound and outbound shipments.
Work with suppliers and the Stanford MPS team to ensure accurate and timely deliveries.
Safety:
Ensure compliance with safety standards.
Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
Implement and maintain facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules. Recommend any improvements, as needed.
*Other duties may also be assigned
Education & Experience:
Bachelor’s degree and three years related, demonstrated facilities management
experience, or a combination of education and relevant experience. 3-5 years’ experience in warehouse and package logistics, preferred.
Knowledge, Skills and Abilities:
Excellent organizational and problem-solving abilities.
Proficiency in warehouse management software.
Ability to coordinate daily activities including work scheduling, quality assurance, program validation, monitoring of maintenance activities, and supervision of personnel.
Demonstrated experience working with subcontractors/vendors and demonstrated ability to monitor project activities and ensure compliance with internal/external regulations.
Demonstrated experience analyzing and interpreting policies.
Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.
Ability to follow written and verbal directions and communicate those instructions to others.
Certifications and Licenses:
Must possess and maintain a valid California non-commercial Class C Driver’s License.
Must possess and maintain a valid forklift certification.
Physical Requirements*:
Ability to obtain and maintain a California Non-commercial Class C Driver’s License.
Ability to drive day or night.
Ability to obtain and maintain a forklift certification.
Ability to lift/carry/push/pull objects that weigh up to 50 pounds.
Capable of standing and walking for extended periods.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Working Conditions:
Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May working at heights 4 - 10 ft.
Work Standards:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.stanford.edu.
When conducting university business, must comply with California Vehicle Code and Stanford University driving requirements.
The expected pay range for this position is $90,270 - $96,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.
Phillip Cheng
Office of the Vice Provost for Student Affairs
Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.
Denisha Clark
School of Medicine
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Laura Lind
Office of the President and Provost
Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.