Financial Systems and Business Operations Manager

🔍 Hoover Institution, Stanford, California, United States

📁: Administration

📅   : Sep 13, 2024 Post Date

📅   : 104230 Requisition #

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Financial Systems and Business Operations Manager. To ensure your application information is captured in our official files for immediate access to your resume, you must apply to http://stanfordcareers.stanford.edu and in the key word search box, indicate Requisition # 104230

A cover letter and resume are required for full consideration.

WORKING TITLE: Financial Systems and Business Operations Manager
JOB TITLE: Business Operations Manager 2
JOB CODE: 4142
GRADE: K
EXEMPTION: Exempt
SALARY RANGE: $112,000-$185,000
TERM: 1 year fixed term
WORK ARRANGEMENT: Hybrid

About Stanford University’s Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

JOB PURPOSE:

The Hoover Institution is seeking a highly skilled and motivated Financial Systems and Business Operations Manager to lead the implementation and/or integration of new systems, improved processes, and manage organizational change within and outside the finance team. They will be responsible for leading a team of two associates. This role is critical in driving efficiency, improving financial and operational workflows, and ensuring the successful adoption of new technologies and methodologies for finance across the organization. The ideal candidate is a successful leader, influencer, and strong collaborator with knowledge of Stanford’s systems and processes, including month-end and year-end close processes, Oracle Financials, OBI and other ERP systems. Under the leadership of the CFO for the Hoover Institution, the Financial Systems and Business Operations Manager will lead efforts related to the following key responsibilities:

CORE DUTIES:

Systems Implementation: leveraging Stanford ERP, lead implementation of an expanded and meaningful Chart of Accounts as the foundational data structure to streamline the tracking of revenues and expenses at the Hoover Institution.
Partner with Financial Management Services, University Budget Office, and other Stanford central offices.
Change Management: Design and lead the execution of change management strategies to ensure smooth transitions to new systems and processes. Engage with stakeholders at all levels to facilitate buy-in, training, and ongoing support.
Data Analysis and Reporting: Utilize data analytics to monitor KPIs related to systems and processes and empower key business partners by providing feedback via the use of key reports.
Provide regular updates to senior management on key metrics, project progress, and areas for further optimization with the end goal maximizing organizational excellence.
Training and Support: Develop training programs and materials to ensure staff and Hoover Fellows have the financial tools and resources they need to be effective financial stewards while reducing administrative burden. Implement a model for client support and troubleshooting to ensure long-term success.
Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, professional development and accountable for the performance of employees.
May independently or in collaboration with human resources managers, guide supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Develop and implement strategic plan(s) for functional area(s) managed; Provide strategy, vision and direction. Make decisions that establish objectives for the overall direction or operation of a significant organization. Influence leadership on specific recommendations for current operations and future development. May develop multi-year business plans. Oversee allocation of all resources.
Interpret, implement and ensure compliance with regulations, policies and procedures. Recommend and/or formulate internal administrative policies, guidelines and procedures. Direct process improvement for organization or program.
Represent the organization's business operations and administrative affairs within the organization, and/or outside constituencies. May represent the organization to external constituencies.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

Demonstrated leadership and supervisory skills including conflict resolution.
Excellent planning and organizational skills.
Excellent oral and written communication skills.
Strong financial expertise in budget planning and financial forecasting.
Strong negotiation and interpersonal skills.
Strong analytical and problem solving skills
Strong expertise in business and management computer applications and databases.
Strong knowledge of industry standards and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.

Preferred/Desired Knowledge, Skills, and Abilities:

Strong collaboration with other Finance team members and with other Hoover stakeholders, including HR and Fellows Affairs.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS:

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;
Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.

WORKING CONDITIONS:

Occasionally work evenings and weekends.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $112,000-$185,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

The Hoover Institution at Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information