Finance and Program Associate

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: The Ho Center for Buddhist Studies at Stanford (HCBSS) is dedicated to the promotion of both the academic study and public understanding of the Buddhist tradition. The Center serves to coordinate, support, and develop the university’s resources for Buddhist Studies in four general areas: academic programs, collaborative research, scholarly communication, and public outreach. https://buddhiststudies.stanford.edu/

Position Summary: The Ho Center for Buddhist Studies at Stanford is seeking a Finance and Program Associate. The associate will work under the general supervision of the Executive Director. The associate must demonstrate the abilities to practice sound judgment and decision-making, to execute effective oral and written communication, to troubleshoot issues in a timely manner, and to pay particular attention to detail. The holder of this position must also be able to continue learning new and unfamiliar business topics, policies, and procedures as they relate to finance and the program—the ability to translate this information into operational success will be critical. 

This is a 100% FTE, continuing position, non-exempt position. This position will be based on the Stanford campus four days a week and will be considered for an option of telecommuting for the fifth day (hybrid of working on-site and off-site), subject to operational need/

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.  

CORE DUTIES:

• Act on behalf of the Executive Director or Faculty Co-Directors with regard to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and websites.
• Oversee and perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Assist in ongoing Center video and podcast efforts
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and minor renovation projects.
• May lead staff or supervise day-to-day work of student and temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.