Faculty Affairs Specialist

Please note this position will be based on the Stanford campus and is hybrid (working on-site and working from home) subject to operational need.

Are you interested in being part of a team that inspires each other, collaborates on new processes, and has fun together? Do you like to contribute ideas and lead initiatives? We are a growing team of professionals that excels in leading process improvement and providing excellent customer service to our Department leaders. If this sounds exciting and something you would like to be a part of, please apply to our open Faculty Affairs Specialist position! We look forward to learning more about you and how you can contribute to our dynamic team!

The Department of Pediatrics in the Stanford University School of Medicine is committed to advancing the health of infants, children, and adolescents through innovative medical care, research, training, and advocacy. With over 400 pediatricians and pediatric subspecialties, our department is one of the largest in the Stanford University School of Medicine. The Department of Pediatrics is ranked among the top in the nation by US News and World Report.

In partnership with Stanford Medicine Children's Health and other hospital partners and affiliations, our programs and services offer state-of-the-art primary and specialty care. Our researchers and clinicians collaborate across the bench-to-bedside-to-backyard continuum, transforming their discoveries into the most effective diagnostics, treatments and prevention therapies available today.

The Department of Pediatrics is seeking a seasoned Faculty Affairs Administrator to assume the role of Academic Affairs Specialist. The Academic Affairs Specialist will work under general supervision of the Faculty Affairs Manager and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail, respectful relationship management and the ability to comply with complex policies and procedures. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to Faculty Affairs the ability to translate this information into operational successes will be critical. The Department of Pediatrics Academic Affairs team regularly engages in conversations, ideas and initiatives to help benefit those that we serve the Faculty Affairs Specialist must be able to understand, develop and practice a servant leadership philosophy.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply resume and cover letter are required. Thank you for considering employment opportunities with the Department of Pediatrics.

Duties include:

• Provide guidance to Division Chiefs and Managers on Clinician Educator actions. This includes interpreting policies, launching actions, compiling appointment and promotion files, data reporting/tracking etc. This position also works closely with the Associate Chair for Faculty Affairs.
• Manage appointment, reappointment, and promotion review processes. Prepare and edit documents and forms for faculty leadership and committee review including recommendations. Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments. Coordinate all levels of review to meet Departmental and School deadlines.
• Serve as Departmental expert on the Clinician Educator line and related policies.
• Critical review of CVs and advise Faculty to ensure compliance with Departmental and School guidelines.
• Draft academic review summaries and advise Division Chiefs on drafting counseling memos and addressing concerns.
• Attend Appointments and Promotions Committee Meetings and provide guidance as needed.
• Work with the Dean's Office of Academic Affairs to submit Faculty files in a timely manner and address revision requests Review offer letters and other financial documents prior to submission.
• Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.

*-Other duties may also be assigned

The expected pay range for this position is $77,659 to $92,921 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.