Research Program Associate

🔍 School of Medicine, Stanford, California, United States

New

📁: Administration

📅   : 18 hours ago Post Date

📅   : 105597 Requisition #

The Office of Community Engagement (OCE) within Stanford School of Medicine is seeking a hybrid Research Program Associate (Administrative Associate 2) to serve as an active contributor to an array of research projects with important public health impact. The Research Program Associate will act as a first point of contact for inquiries and will assist with triaging requests to the appropriate members of the OCE team. The Research Program Associate will assist with developing and administering surveys to community partners after events and workshops are completed to help inform future activities. This role requires a high degree of organization, continuous exercise of independent initiative and judgment, strong ethic of collaboration, and exceptional interpersonal skills.

This is an ideal position for an individual with a bachelor’s degree, interested in advancing towards a higher level of training, and who has a passion for improving health equity in the United States. Interested candidates should upload a copy of their resume to the application.

Information about the work being done in the OCE can be found at: https://med.stanford.edu/oce.html

Duties include:

• Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Meeting planning and support (scheduling, agenda development, notetaking, and other tasks as necessary).
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services.
• Coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, conference and seminar materials, complex reports, brochures, and displays.
• Schedule research team meetings, project appointments, and update project plans and associated tasks according to meeting discussions and outcomes.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Assist with the design of flyers, outreach materials, and educational tools as needed for research activities and dissemination activities.
• Keep track of project expenditures to help ensure that projects are completed on-time and within budget.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Provide community engagement technical assistance through phone calls or email communication under the guidance of a supervisor, as needed.
• Serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit; report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Serve as liaison with internal and external vendors.
• Maintain office program supplies and equipment; obtain vendor quotations, as needed.
• Maintain approved content on websites.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

• Bachelor’s degree
• Bilingual speaker with a professional level of fluency in a second language (Spanish preferred).
• Ability to work with diverse populations with respect, compassion and patience. The groups the incumbent may work with may have limited English proficiency or low literacy levels.
• Proven track record of taking initiative and problem-solving, successfully juggling and prioritizing multiple projects.
• Experience with standard database and survey programs used in the School of Medicine, such as REDCap and Qualtrics
• Experience with collaborative software programs such as Google Drive, Box, Smartsheets, Slack, Zoom, etc.
• Substantial experience with standard software packages including Word, Excel, and PowerPoint.
• Strong skills in developing and maintaining community partnerships that lead to effective community-academic partnerships.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:
• This position is based in Stanford’s Research Park and has the option of a telecommuting/hybrid schedule subject to operational needs.
• This position may need to work occasionally on weekends.

The expected pay range for this position is $31.79 to $37.96 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will
receive consideration for employment without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, protected veteran status, or any other characteristic protected
by law.

WORK STANDARDS (from JDL)

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Additional Information