ABOUT STANFORD UNIVERSITY, RESIDENTIAL & DINING ENTERPRISES, AND THE SAVP OFFICE:
Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to significant challenges and preparing students for leadership in a complex world.
Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community in a sustainable and fiscally responsible manner. The Department is the steward for one-third of Stanford’s physical plant and has a nearly $400 million annual operating budget. R&DE comprises 1400 staff in the following divisions: the Office of the Senior Associate Vice Provost (SAVP); Student Housing Operations and Stanford Conferences; Stanford Dining, Stanford Hospitality & Auxiliaries; Maintenance Operations & Capital Projects; and a team of four R&DE strategic business partners: Finance & Administration and Vendor Management and Contracts; Human Resources; Information Technology; and Strategic Communications and Marketing. R&DE houses 15,000+ students and their dependents while serving over 8 million meals annually to students, conference, catering, retail, and concession guests.
The SAVP provides strategic and tactical leadership to the eight divisions across R&DE and ensures that consistent practices and policies are deployed across the business units and are in alignment with R&DE’s mission and vision. The SAVP is responsible for the overall direction and performance of financial administration, capital and strategic planning, facilities design and concept development, asset renewal, human resources and organizational development, information systems, compliance, innovation and sustainable practices, and public relations. The SAVP Office collaborates across campus with departments such as Student Affairs, Undergraduate and Graduate Education, Athletics, and other campus partners to complement Stanford’s premier academic program with a robust living and learning environment and an award-winning dining program for the undergraduate and graduate communities.
ABOUT THE SENIOR ASSOCIATE VICE PROVOST:
The SAVP for R&DE is a visionary and transformational leader who leads a diverse and talented team in creating a culture of excellence, is responsible for the overall leadership and administration of Stanford’s largest auxiliary, and is the steward of a $3B asset portfolio. The SAVP also serves as Senior Adviser to the Provost on Equity and Inclusion and is a member of the University Cabinet.
The SAVP has transformed R&DE into a recognized industry leader with a keen focus on the mantra of “students first” by providing delicious, healthy, and sustainable food choices and safe and well-maintained residential environments, while diligently working to advance diversity, equity, inclusion, and belonging for students, staff, and the Stanford community. The SAVP inspires leadership teams to create an inclusive environment for all staff to feel a sense of belonging and empowerment to thrive.
JOB PURPOSE:
The Executive Assistant (EA) will provide advanced and diversified administrative support of a substantial and confidential nature to the SAVP for R&DE, a member of the University Cabinet. The EA will anticipate the SAVP’s needs and proactively address problems. This role requires close collaboration with the SAVP Office team and involves following specific instructions or prescribed procedures, while exercising discretion and judgment on significant matters on behalf of the SAVP. The EA will report directly to the Assistant Director of Administrative Programs and, in the course of business, will receive direction and guidance on projects and assignments from the SAVP.
The EA will be responsible for upholding customer service standards across R&DE as an ambassador of the office of the SAVP. This position requires an individual who has exemplary organizational skills; self-motivation; excellent writing and communication skills; resourcefulness; flexibility; resilience; excellent interpersonal and customer relations skills, and the ability to work successfully across a broad spectrum of stakeholders including students, faculty, and staff.
CORE DUTIES*:
Coordinate the SAVP’s activities, including management of a complex calendar, travel arrangements and associated logistics. Commit the SAVP’s time to those requesting access based on an understanding of the SAVP’s priorities and needs and role within the university framework.
Collaborate with the SAVP Office team to prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university, including executive and senior-level staff, donors, and government officials.
Serve as the SAVP’s liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the SAVP informed of all matters requiring attention.
Compose correspondence; develop, review and edit presentations and documentation; research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes.
Oversee and/or manage multiple projects; anticipate and track critical dates, events, and organizational issues for the SAVP; follow up with appropriate parties to ensure deadlines are met.
Organize and maintain the workings of the SAVP’s office. Take responsibility for filing systems, ensuring all pertinent information, and supporting materials are retained.
Other duties as assigned.
* The core duties listed above are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
MINIMUM EDUCATION & EXPERIENCE:
Bachelor’s degree and seven years of relevant experience or combination of education and relevant experience.
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Demonstrated extensive high-level administrative experience supporting executive-level individuals.
Excellent verbal and written communication skills, including editing and proofreading.
Excellent planning and organizational skills.
Demonstrated ability to manage sensitive issues and maintain confidentiality.
Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels
of internal and external constituencies.
Contextual understanding of the SAVP’s role within the university framework.
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact.
Ability to multi-task, adapt to changing priorities and meet deadlines.
Advanced computer skills and demonstrated experience with office software and email applications.
BACKGROUND CHECK:
Finalist must successfully pass a pre-employment background check.
CERTIFICATIONS AND LICENSES REQUIRED:
Valid non-commercial California driver’s license for necessary travel on campus to departments/schools/units using R&DE electric vehicles.
PHYSICAL REQUIREMENTS*:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
This is an on-campus role and will require an onsite presence of 5 days per week (SAVP Office Suite).
Must be flexible to work evenings and weekends on an occasional basis as requested.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
COMPENSATION*:
The expected pay range for this 0.75 FTE position is $82,500.00 to $90,000.00 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and external market pay for comparable jobs.
Note: Employees working at 0.75 FTE are eligible for full-time benefits.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the compensation package for this position may be discussed during the hiring process.
* Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Track your opportunities.
My Submissions Residential & Dining Enterprises, Stanford, California, United States
📁 Administration
Post Date: Jan 28, 2025
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.
Phillip Cheng
Office of the Vice Provost for Student Affairs
Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.
Denisha Clark
School of Medicine
I like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.
Laura Lind
Office of the President and Provost
Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.