Event Manager, Alumni Relations, Stanford Law School

🔍 School of Law, Stanford, California, United States

New

📁: Marketing

📅   : 5 days ago Post Date

📅   : 105613 Requisition #

Event Manager, Alumni Relations, Stanford Law School

Full-Time, Hybrid 3 days work from home/week

Alumni Relations is part of External Relations, a collaborative joint department, composed of a fundraising group, an alumni relations group, and an advancement marketing group, which work together to build and maintain relationships with Stanford Law School alumni and friends to advance the school's mission.

Our team seeks motivated and enthusiastic candidates to strengthen Stanford Law School alumni communities through events held on campus, virtually and regionally. Reporting to the Director of Alumni Relations, the Events Manager collaborates within alumni relations, as well as with the Stanford Alumni Association, the Office of Development, and other university colleagues to deliver excellent event experiences that reach, serve and engage Stanford Law School alumni.

The Alumni Relations Event Manager manages and executes events hosted by External Relations, including but not limited to SLS Reunions, the Graduating Class Dinner, the Swearing-in Ceremony, faculty webinars, board events and summer gatherings.

We are seeking a can-do attitude, strong organizational skills, customer focus, a collaborative mindset, experience and relationships in event planning, and a sense of humor. The ideal candidate is proactive by nature and can learn and navigate complex Stanford systems with training provided. Knowledge of the Stanford alumni community or Stanford internal systems is a plus. This is a great opportunity for someone looking to focus event planning efforts within the field of alumni relations.

JOB PURPOSE:

Plan and execute Stanford Law School events, such as webinars, reunions, board meetings with breakout rooms, and other university related events. Plan and manage logistics, including registration and attendee tracking through Cvent, marketing emails, presentation and materials support, and post-event debriefs. Procure and coordinate vendor services. Provide on-site event support. Research and provide recommendations for potential event locations and evaluate alternatives.

CORE DUTIES:

Lead and partner with stakeholders to design, plan, and implement events, establish and monitor budgets, and/or review administrative procedures and event progress for Stanford Law School alumni and students.
Evaluate and select vendors (tents, catering, rentals, florals, etc.) and providers of services considering stakeholder requests and requirements. Negotiate vendor contracts to minimize liability and risks.
Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: marketing, vendors, registration, decor and MCLE credit.
Responsible for budget planning and management, venue management and equipment and facilities management for specific events.
Use Cvent to build and execute registration strategies for alumni events, including setup, nametags, seating, reporting and other materials and logistics.
Maintain the gift and event supply inventory for Stanford Law School External Relations. Fulfill orders, billing, and document thank you gifts to alumni.
Build a network of relevant internal and external stakeholders, and stay informed on current university initiatives and activities.
Research and provide recommendations for potential event locations and evaluate alternatives.
Market alumni events by posting on the Stanford Law School website and sending emails in Marketo.
Investigate, document and report feedback regarding all aspects of events including customer service, crowd control and staff issues.
Work with teams to inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.
Communicate with vendors, and alumni and faculty speakers for assigned events.
May oversee support staff, students, and contingent event staff.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
Excellent project management skills, and the ability to manage complex timelines and multiple projects.
Ability to work both independently and as part of a team.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
Exceptional customer service skills with the ability to cultivate partnerships.
Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
Knowledge of Microsoft Office suite, Zoom and knowledge of cloud applications such as Google Docs and Forms. The ability to learn new and develop expert knowledge in systems.
·Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Additional Preferred Knowledge, Skills, and Abilities:

● Demonstrated proficiency in running Zoom webinars, breakout rooms and events.

● Existing relationships with Bay Area event vendors and the events community.

● Experience in building and managing event registration systems and reporting.

● Knowledge of Cvent, Dropbox, Marketo or Adobe Acrobat Suite.

PHYSICAL REQUIREMENTS*:

● Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

● Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.

WORKING CONDITIONS:

● May require some travel and working evenings and weekends.

● This is an on-campus position with the potential for hybrid work (minimum of 2 days on-site weekly)

WORK STANDARDS:

● When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

● Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

● Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

● Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $78,400 to $98,614 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.

Additional Information