Talent Acquisition Coordinator

Stanford University is one of the world’s leading academic and research institutions, dedicated to advancing knowledge and improving lives. As a major employer in Silicon Valley, Stanford seeks individuals committed to excellence, service, and meaningful impact. In turn, the university is deeply committed to supporting its employees’ professional growth and overall well-being.

The Talent Acquisition Coordinator is a key member of University Human Resources’ Talent Acquisition Center of Expertise (TA CoE). This role partners closely with Senior Recruiters and Recruiting Managers to deliver high-quality candidate coordination, interview scheduling, and recruiting operations support across multiple schools and units at Stanford.

The TA Coordinator plays a critical role in ensuring an organized, efficient, and welcoming hiring process, helping create a positive and seamless experience for both candidates and hiring teams.

This is a hybrid position with a combination of onsite and remote work. The TA Coordinator is expected to work onsite at least two days per week (typically Tuesdays and Wednesdays). Onsite days may fluctuate based on business needs. The primary onsite location is Stanford Redwood City Campus (505 Broadway, Redwood City, CA), with occasional travel to the Stanford main campus.

For the first 10 days of the job posting, we will be reviewing internal applicants only.

Core Duties and Responsibilities

• Support recruiters and hiring managers with day-to-day coordination and scheduling of interviews, phone screens, and recruiting activities.

• Maintain clear, timely communication with candidates, recruiters, and hiring managers to ensure a smooth and organized hiring process.

• Proactively manage scheduling changes and respond promptly to inquiries, delivering a high-quality customer service experience.

• Serve as the primary point of contact for candidates, guiding them through onsite or virtual interviews and ensuring a positive experience.

• Coordinate candidate travel and accommodations when required.

• Maintain accurate candidate records and data integrity within the Applicant Tracking System (ATS).

• Schedule post-interview debriefs and prepare evaluation materials to support structured, equitable hiring decisions.

• Curate interview guides, evaluation forms, and related materials to ensure consistency across hiring processes.

• Collect, track, and consolidate interview feedback to support effective hiring manager decision-making.

• Assist recruiters with resume reviews and candidate screening during peak periods.

• Conduct phone screens for select positions (levels E, F, and G) to assess qualifications and alignment.

• Conduct sourcing and market research using social media and professional networks (e.g., LinkedIn, Indeed).

• Complete weekly, monthly, and ad hoc recruiting reports and metrics.

• Facilitate reference checks using Checkster or similar tools.

• Identify opportunities to enhance the candidate experience and improve operational efficiency through process improvements.

• Support job fairs, campus outreach, and other recruiting events, both virtual and in-person.

• Provide flexible support across additional recruiting initiatives as needed.

Minimum Requirements

Education & Experience

• Bachelor’s degree and two years of relevant experience, or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities

• Excellent written, verbal, and interpersonal communication skills.

• Strong customer service mindset and professionalism when interacting with diverse stakeholders.

• Exceptional attention to detail and organizational skills.

• Ability to manage multiple priorities and deadlines with accuracy in a fast-paced environment.

• Strong problem-solving and critical-thinking skills.

• Proficiency with applicant tracking systems and standard productivity tools (Google Workspace and Microsoft Office).

• Working knowledge of state and federal employment laws, including affirmative action and equal employment opportunity requirements.

Certifications and Licenses

• None required.

The expected pay range for this position is $38.90-$45.19/hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.