Note: This is a one-year, fixed-term position. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S. This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze.
The School of Engineering
Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business, and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff members are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques, and systems.
The Chemical Engineering Department was founded in 1961, and it was initially an outgrowth of the university’s Department of Chemistry. Early faculty pioneered or substantially influenced the emerging field of chemical engineering in many vital areas, including catalysis and transport/fluid mechanics. More recently, the department has added bioengineering and soft-material science to its core areas of excellence and has made a growing commitment to technology development that complements its long-held strength in fundamental applied science and molecular engineering. (Chemical Engineering website: https://cheme.stanford.edu/)
The Chemical Engineering Department at the School of Engineering is seeking a highly qualified professional to join our team as a Student Affairs Coordinator.
The selected individual will report directly to the Director of Student and Academic Services, working under general supervision. The ideal candidate will provide comprehensive administrative and operational support to faculty and students, focusing particularly on academic matters.
Primary responsibilities will include assisting students with enrollment, supporting lecturers and course assistants, coordinating department colloquia, seminars, and events, managing billing, ensuring that graduation requirements are met, and providing support services for international students. The coordinator will serve as a crucial resource for information regarding administrative procedures related to student life, academic policies, and financial matters.
Additionally, the coordinator will facilitate connections between students and specialized support offices for any further assistance needed. The role will also involve addressing routine issues of limited complexity within their area of responsibility, using established guidelines, standards, and precedents for reference and development.
This position is vital to advancing our mission of creating solutions to pressing global challenges and supporting students and academic leaders who can make significant contributions to society. Interested candidates are invited to submit a cover letter and resume as part of their application process.
In this role, you will:
Review documents and forms for completeness, track files for follow up and distribute for review.
Research and resolve routine issues, refer complex issues to other staff.
Input data, update electronic databases, web sites, literature, and associated materials. May collect, gather and validate data, prepare basic reports.
Coordinate logistics for outreach activities, meetings, and events.
Respond to routine inquiries from students, faculty, external constituents, and staff.
Serve as a subject matter resource to students and other departments.
Contribute to general office administration and process improvements.
May train and direct day to day activities of student and temporary workers.
Other duties as assigned.
Education & Experience (Required):
Associates degree and one year of relevant experience, or combination of education and relevant experience.
Knowledge, Skills, & Abilities (Required):
Strong written and verbal communication skills.
Basic computer skills, including experience with Microsoft Office Suite.
Customer service skills.
Basic office administration skills.
Ability to learn compliance with legal, financial, and university policies and external regulations.
Physical Requirements:
Frequently sit, perform desk-based computer tasks.
Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
Work Standards:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
Pay Range:
The expected pay range for this position is $34.36 to $40.29 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
How to Apply:
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. Your one-page cover letter should briefly describe why you believe you are a good fit for this position.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.
Phillip Cheng
Office of the Vice Provost for Student Affairs
Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.
Denisha Clark
School of Medicine
I like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.
Laura Lind
Office of the President and Provost
Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.