Spectrum Study Coordinator (Onsite)

🔍 School of Medicine, Stanford, California, United States

New

📁: Research

📅   : 5 hours ago Post Date

📅   : 108724 Requisition #

The Office of the Senior Associate Dean of Research (SADR) at Stanford School of Medicine supports a broad portfolio of clinical and translational research infrastructure through Spectrum, a collection of service centers that enable high-quality, protocol-driven research. Spectrum includes the Clinical and Translational Research Unit (CTRU), Biobank, BSL3, Cryo-EM, and TCI3, which collectively support investigators across a wide range of clinical research studies.

SADR is seeking a Spectrum Study Coordinator (Clinical Research Coordinator Associate) to serve as a centralized liaison across Spectrum service centers, supporting study intake, onboarding, and operational coordination. This role is a research-facing position responsible for working directly with study teams and investigators to assess study needs, determine feasibility, and coordinate services across multiple clinical and laboratory environments.

This position requires the ability to understand clinical research protocols, interpret study requirements, and independently assess how Spectrum service centers can support study execution. The Spectrum Study Coordinator will play a key role in study start-up by owning the intake and onboarding process, identifying operational needs, and coordinating across service lines to ensure studies are ready for activation.

The Spectrum Study Coordinator will work closely with clinical, laboratory, and finance teams, and partner with management for final review and approval of study feasibility and operational plans. This position is fully onsite and supports multiple service centers, with work location varying based on operational needs.

Duties include:

•    Serve as the primary intake and onboarding coordinator for studies across Spectrum service centers (CTRU, Biobank, BSL3, Cryo-EM, TCI3)
•    Review study protocols, lab manuals, and documentation to assess feasibility and operational requirements
•    Engage directly with study teams to understand research needs and determine appropriate service support
•    Coordinate study start-up activities, ensuring alignment across clinical, laboratory, and operational teams
•    Identify operational risks, gaps, or constraints and propose solutions during intake and onboarding
•    Coordinate specimen workflows, including collection, processing, storage, and shipment across service centers
•    Maintain study tracking systems and support data accuracy across research and operational platforms
•    Collaborate with finance teams to align study scope with budget and service requirements
•    Ensure compliance with institutional, regulatory, and protocol requirements during study setup
•    Partner with management for final feasibility review and operational approval

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:
•    Bachelor’s degree in a scientific, clinical, or health-related field
•    2+ years of experience in clinical research, clinical trial operations, or a research-facing coordination role
•    Demonstrated experience reviewing and interpreting clinical research protocols, lab manuals, and study documentation
•    Experience supporting study start-up, feasibility assessments, or onboarding processes
•    Experience working across clinical, laboratory, or research service environments
•    Ability to independently assess study requirements, identify operational needs, and recommend solutions
•    Strong understanding of clinical research workflows, including specimen collection, processing, and data management
•    Experience working with research systems (e.g., EPIC, OpenSpecimen/LIMS, OnCore, REDCap, or similar)
•    Demonstrated ability to manage multiple studies or projects simultaneously in a fast-paced environment
•    Strong communication skills with the ability to effectively engage with investigators, study teams, and cross-functional partners
•    Experience supporting regulatory compliance and documentation in a clinical research setting

EDUCATION & EXPERIENCE (REQUIRED):

Two year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
•    Strong interpersonal skills.
•    Proficiency with Microsoft Office.
•    Knowledge of medical terminology.

CERTIFICATIONS & LICENSES:

Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.

PHYSICAL REQUIREMENTS*:

•    Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
•    Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
•    Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:
• Occasional evening and weekend hours.
• This position is based at the Stanford main campus.

The expected pay range for this position is $34.56 to $40.30 per hour. Stanford University provides pay ranges representing its good faith estimate of the hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

* Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

WORK STANDARDS (from JDL)

•    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
•    Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
•    Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Additional Information