Senior Space Analyst

About Stanford

Stanford is one of the world’s leading universities, supported by diverse staff who share a passion for the University’s teaching, learning, research, and clinical care mission.  At Stanford, you’ll find a pervasive culture of excellence, innovation, collaboration, and life-long learning.  Explore some of the many perks enjoyed by our employees at https://sweeteners.stanford.edu.

Along with many of the University’s core departments, the Office of Research Administration (ORA) is based at Stanford’s Redwood City campus, featuring state-of-the-art buildings, a recreation and fitness center, dining pavilion, and central Bay Area location, five miles away from the historical Stanford campus (see https://redwoodcity.stanford.edu).

This Opportunity

As a team member of Cost and Management Analysis (CMA) in the Office of Research Administration, the Senior Space Analyst is responsible for developing the space base, building depreciation, lease cost, and land improvement cost for the submission of the indirect cost (IDC) proposal to the federal government.

This role conducts and manages the University Space Inventory for buildings on and off the campus ensuring compliance with the Space Inventory Instructions and space mapping guidelines in accordance with the OMB Uniform Guidance. The analyst uses the Comprehensive Rate Information System (CRIS) to develop cost pools and allocate costs for the indirect cost proposal.

As part of the space inventory process, the Senior Space Analyst prepares and maintains training documentation and trains over 300 department space coordinators to understand the process and the cost impact of using functional codes. As the owner and administrator of electronic PI Lab Usage System (ePLUS), the analyst works with university Primary Investigators (PIs) to identify lab space usage for the indirect cost study.

Annually, the Senior Space Analyst coordinates and manages the capital building assessment process for building depreciation and land improvements with multiple university departments and an external assessor.

The Senior Space Analyst will work with a wide variety of university groups and departments across campus. There will also be extensive interface between this position and both internal and external audit entities. Ad hoc analyses to support cost justification and business decision are an integral part of this role. The candidate must be able to deal with complex financial concepts and be able to explain and support analyses through management’s decision support, audits, and negotiations with the Office of Naval Research.
As described earlier, the work spans a broad array of complex financial and regulatory issues. Strong interpersonal skills, problem solving, ability to analyze large data sets, compliance mindset, understanding of applicable regulations and their impact to the cost study, time management, meeting deadlines, and extensive detailed documentation of the work are critical to the success of this role.

This position is eligible for hybrid or domestic (US) remote work.

A remote worker arrangement may be considered for candidates with the appropriate background and experience. Remote workers’ schedules are based in the Pacific Time zone.

This position will report directly to the Senior Director of Cost and Management Analysis.

Core Duties

• Perform highly analytical, complex finance and control functions; conduct multi-dimensional and complex reconciliations and analysis; prepare, review, or approve complex transactions and high dollar value transactions.
• Research and synthesize data for space and building depreciations; develop complex financial reporting, analyses, and forecasting scenarios. Perform root-cause analysis and synthesis, draw conclusions, and propose solutions.
• Prioritize, identify, and resolve strategic and department issues; recognize exceptions, recommend and develop resolutions and implement solutions.
• Design and implement an effective process of internal controls for area of responsibility utilizing strategic analysis of interrelationships of financial processes, policies, and procedures; manage compliance program for space and building depreciation, interpret internal policy and external regulations.
• Analyze problems in systems, such as the Comprehensive Rate Information System, and identify risks, solutions, and strategies; act as business owner of projects.
• Represent organization to client groups and leaders: serve as subject matter expert in space analysis.
• Assess client and business needs as well as formulate recommendations to determine approach to managing and completing processes.
• May coach, train, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
• Manage internal and external audits related to responsibilities.