Senior Research Administrator, Emergency Medicine (U.S. - Flexible Work Location)

🔍 School of Medicine, Stanford, California, United States

New

📁: Finance

📅   : 7 hours ago Post Date

📅   : 109230 Requisition #

The following position will be based anywhere in the U.S. for candidates willing to travel to the Stanford School of Medicine campus 5%-10% of the time, as needed.

The Department of Emergency Medicine at Stanford University is seeking an experienced Research Administrator 3 to manage a large, high-volume, and complex portfolio of non-federal and federal sponsored research. This role supports a diverse set of principal investigators and multi-disciplinary teams across multi-PI, multi-site, and cross-institutional projects, including significant federal funding activity.

The Research Administrator 3 will independently lead the full lifecycle of pre-award and select post-award activities for complex proposals and awards, serving as a primary advisor to faculty and a subject matter expert on sponsored research administration. This position requires a high level of autonomy, strategic thinking, and the ability to navigate complex sponsor requirements, institutional policies, and competing priorities across a large submission portfolio while working with a highly collaborative team.

Duties include:

Lead end-to end management of complex proposal submissions ensuring applications are complete, complaints, and submitted within institutional and sponsor guidelines.
Independently manage highly complex proposals, including multi-project submissions.
Serve as liaison and active partner between principal investigators, Research Management Group, Office of Sponsored Research, research groups, departments, and external partners.
Serve as the primary point of contact and parter with faculty and staff providing guidance interpretation and submission logistics.
Provide leadership, mentorship, and quality review of proposal development activities across the team, supporting junior staff and serving as an escalation resource for complex issues.
Collaborate with research operations director, research technical manager, and finance staff to ensure resource allocation and compliance.
Provide portfolio-level oversight and guidance across a high volume of proposals and awards, including tracking submission pipelines, advising on complex spending scenarios, and supporting compliant post-award management in partnership with finance teams.
Interpret complex university and government policies (e.g., FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
Identify and implement process improvements, train and advise on issues requiring specific technical expertise, provide training, mentorship, and quality control to support timely, compliant submissions.

* - Other duties may also be assigned.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of job-related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, CAS).
Knowledge and ability to understand, interpret, and communicate university policies and procedures.
Excellent oral, written, and communication skills.
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
Strong accounting skills; knowledge of accounting principles.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Expert in project management, including managing international collaborations and complex multi-sub award contracts.
Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
Extreme attention to detail.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.
Certified Accountant or Auditor, MBA, project management certification, certified research administrator, or similar credential desired.

PHYSICAL REQUIREMENTS*:

Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $121,639 to $142,078 per annum (within 10 Bay Area counties) or $72,983 to $127,870 per annum (all other regions).
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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