Senior Human Resources Administrator- Hybrid Opportunity

Senior Human Resources Administrator- Hybrid Opportunity

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Among the first departments established at Stanford University, the Department of Psychology has a long-standing tradition of ground-breaking theoretical research that also has powerful impact in the real world. The department is ranked as one of the top psychology programs in the nation and has been a leading psychology department among American universities for decades. This extraordinary achievement was honored by the Smithsonian Institution in Washington D.C. in 2003.

JOB PURPOSE:

The Department of Psychology is seeking a Senior Human Resources Administrator (HRA 2) to provide support to faculty, staff, and students. This role will report to the Director of Finance and Operations and serve as a strategic partner and trusted advisor to faculty and staff.  The HRA 2 will have a passion for recruitment, employee relations, performance coaching, and management. The HRA 2 should be able to demonstrate a significant ability for discretion, diplomacy, and confidentiality in handling sensitive issues. The HRA 2 utilizes a wide range of human resources management skills, independently advising and analyzing options to address the hiring, compensation, and program organization needs of the department.  The HRA 2 will independently advise supervisors and faculty members on; recruitment, promotions/re-classifications, job descriptions, job classifications, job postings, salary setting, departmental onboarding, workers' compensation, disability leaves, H1B visas, and sexual harassment training.  The position is responsible for interpreting new policies and procedures for staff and faculty in writing and verbally. The HRA 2 supervises a full-time Human Resources Administrator 1.

The ideal candidate will have a positive attitude, be highly motivated, and be driven to be successful. Some of the attributes for success in this position include being highly organized, proactive, extremely detail-oriented, and able to multitask with ease in a fast-paced environment. In addition to having a can-do attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people. Ability to use sound judgment and tact when dealing with employee-relations issues.  Must demonstrate strong client service skills. Must know or have the ability to quickly learn University systems; Axess, PeopleSoft, Taleo, Oracle Financial, FASA, Outlook, etc.). Demonstrated competence in Microsoft Word, Excel, PowerPoint, and Google Drive.  Previous human resources and payroll experience is required.

This is a 100% FTE, continuing, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences. 

CORE DUTIES:

• Interpret human resources policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.
• Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking. Conduct pre-screening, including sourcing and interviewing, to refer qualified applicants to hiring managers.
• Design and manage onboarding and exit processes.
• Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.
• Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.
• Explain applicable workers’ compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.
• Coordinate the communication and management of the annual performance appraisal and salary planning processes. Gather data and/or generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and provide recommendations to manager/director.
• Guide managers in the process of selecting job descriptions and developing job postings.
• Act on behalf of manager/director for human resources matters in his/her absence.
• Positions at this level may include one or more of the following duties:
• Manage the process for academic and staff
  appointments/reappointments and student/post-doctoral
  appointments. Advise on documentation requirements,
  including how to revise documentation to ensure all
  university and legal requirements are met.
• Support and/or implement compliance programs.
• Conduct research in support of workplace investigations.
• Direct the work of other human resources administrators.