Senior Human Resources Administrator

🔍 Land, Buildings and Real Estate, Redwood City, California, United States

New

📁: Human Resources

📅   : 1 day ago Post Date

📅   : 106825 Requisition #

Welcome to Land, Buildings & Real Estate:
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a LEGACY."

Department Introduction:
The LBREHR team provides Human Resources advice, information, and training in support of LBRE’s mission. We are directly responsible for the management of staff-related issues, programs and processes for exempt, non-exempt, bargaining unit, and all other employees in the organization.

Job Purpose:
Use critical thinking and independent judgment to provide guidance and consultation for employees and managers on general and fundamental HR issues. Make recommendations for successful implementation of and advise and interpret HR policies, practices, and processes. Facilitate HR programming for school/unit. May provide guidance and mentorship to junior HR team members. This position is 60% operational and 40% consultative.

Core Duties*:

Operations:
- Manages the submission and tracking of HR transactions. Partners with HR Operations to ensure that transactions are processed accurately and in a timely manner.
- Manages the drafting of all employee correspondence letters.
- Acts as the HR department Time and Leave Administrator (TLA). Trains new TLA’s.
- Supports the LBRE TLAs by reviewing and approving all pay adjustment requests that are submitted to HR.
- Develops and maintains monthly reports that are distributed to various departments, such as: HR, Finance, Operations, IT, and Safety.
- Addresses any ad hoc report requests that are submitted to the HR department. Evaluates the business need for the request and develops the report when determined to be needed.
- Responsible for ensuring that the department is compliant in the following areas: Workers comp claims, I-9s, SU-Patent Agreements, Drivers Authorization forms, and Random Drug testing.
- Maintain and update virtual personnel files.
- Process HR department purchases, orders, and reimbursements.
Workers Compensation:
- Supplies appropriate documentation to employees when they request information about various types of leaves and connects employees with Disability Leave Services (DLS).
- Tracks Workers Comp claims and ensures that the department is compliant.
- Submits documentation to appropriate stakeholders.
- Follow-up with managers and employees, as needed.
Recruitment:
- Reviews all job descriptions for accuracy and salary ranges before they are posted. Ensures there is cohesiveness between postings and only necessary and compliant information is provided.
- Manages the job postings including posting on LinkedIn and Handshake, when needed.
- Conducts applicant screenings.
- Initiates all background checks and reference checks via third party vendors. Conducts reference check. Partners with ELR and HRM to adjudicate flagged background checks. Responsible for communicating delays and updates to the hiring manager and applicants.
- Responsible for scheduling interviews when the support is needed.
- Supports hiring managers through the process of hiring temporary employees.
- Responsible for supporting the department with the recruitment of student and temporary hires.
Onboarding:
- Facilitation of the LBRE New Employee Orientation program, hosted bi-monthly and in-person.
- Manages the onboarding procedures of weekly new hires. Ensures that all benefits eligible new hires attend the Welcome Center and Benefits Orientations. Meets with each new hire to review I-9 documentation, Axess timecards, STARS training, etc.
- Acts as the first point of contact for new hires and hiring managers.
- Manages the submission and tracking of all new hire-related transactions.
- Responsible for drafting all offer letters and distributing them to the hiring manager and/or new hire.
Offboarding:
- Provides all required documentation to the transitioning employee and manager.
- Ensure timecards and transactions are closed out in a timely manner.
- Supports HR Managers by setting up, attending exit interviews and taking detailed notes.
Additional Duties:
- Support the process for H1-B visa and obtaining permanent residency for certain staff positions.
- Coordinate team outings and engagement activities. Adhering to the budget provided.
- Responsible for being a first point of contact for employees. Answer questions related to the Administrative Guide Memo, the Collective Bargaining Agreement, time and leave policies, benefits, etc.
- Responsible for providing improvements to human resources processes and programs.
- Acts on behalf of HR managers in their absence. Assists by answering questions, ensuring offers are being distributed in a timely manner, etc.
- Assists with performance evaluation process and troubleshoots issues with the performance evaluation system, currently Grow and Perform at Stanford (GPS). May assists with salary planning process. Gathers data and generates reports as needed. Brings possible salary inequities to the attention of the HRMs
- Maintain consistency with and support UHR and Stanford policies, procedures and requirements, and applicable local, state, and federal laws.
- Facilitate initiatives to foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

*Other duties may also be assigned

Education & Experience:

Bachelor’s Degree and 4 years of relevant human resources experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Behavioral competencies:
- Demonstrates ability to help and support fellow employees in their work to contribute to overall organization success.
- Consistently meets expected deadlines for deliverables and job responsibilities.
- Delivers work products effectively in the field of service, utilizing standard tools and methods, while proactively seeking continual improvement.
- Handles conflict in a professional and positive manner, remaining attentive to the attitudes and ideas of others and fostering collaborative working relationships regardless of individual differences.
- Produces clear written and verbal communication.
- Responses are generally timely and helpful.
- Makes informed, timely and effective decisions, distinguishing between relevant and irrelevant information, and consulting others, when appropriate.
Technical competencies:
- Strong HCM/ATS experience and proficiency with business applications, Microsoft Office suite, Google suite, etc.
- Knowledge and demonstrated experience in at least two human resources areas, including: employee relations, employment and labor law, compensation, staffing and employment, training and development, performance coaching and management, and organizational development.
- Demonstrated ability to manage sensitive issues with professionalism, confidentiality, and care.
- Bilingual skills in Spanish preferred.

Certifications and Licenses:
SHRM-CP / PHR preferred.

Physical Requirements*:

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

Travel on campus to schools/units, out of town.

Work Standards:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $88,222 to $103,791 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information