Senior Human Resources Administrator

Job Title: Human Resources Support 2

Working Title: Senior Human Resources Administrator

VPUE Unit: Vice Provost’s Office (VPO)

Location: Hybrid (3/4 days on campus each week)

Job Code: 1706

Job Grade: G

Exemption Status: Non-Exempt, 100%FTE, Continuing          

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford:  https://undergrad.stanford.edu/.

The Senior Human Resources Administrator (HRA) will be the primary point of contact for most HR inquiries, serving as the operational lead for specific HR processes and services. The HRA will assist non-academic staff, academic staff, faculty, and student workers with human resources policies, procedures, and practices within the Office of the Vice Provost for Undergraduate Education (VPUE). Under the general direction and close collaboration with the Director of Human Resources and Academic Affairs (HRD) and the Human Resources Business Partner (HRBP), the HRA will oversee, support, and manage HR programs, including planning, implementation, auditing, and reporting to ensure compliance with established guidelines and deadlines. This position is primarily operational (90%) with a consultative component (10%) and reports directly to the Director of Human Resources and Academic Affairs.

In this role, you will:

●        Compensation and benefits: Process basic and complex compensation and benefits-related transactions, ensuring adherence to university policies and guidelines. May assist managers with basic to complex compensation and benefits questions, escalating to senior HR team members as needed.

●        Disability and Leaves / Worker's Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.

●        HRIS/People Analytics: Support data entry and record retention. Regularly report on HR metrics utilizing the HCM system for purposes of compliance and audit. May create customized reports as requested.

●        Performance Management: Assist in the communication of the (goal setting, mid-year, and year-end) annual performance appraisal process; review and track incoming performance appraisal forms. Assist with inquiries related to the performance management program and technology as needed.

●        Talent Acquisition: Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking. Support the candidate experience including job postings, screening candidates, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.

●        Transactions: Support high volume HR transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities. Resolve issues as appropriate and consult with and make recommendations to HR manager/director to resolve more complex issues.

●        Appointment Management: Manage the process for academic and non-academic staff appointments/reappointments and student/postdoctoral appointments.

●        Employee and Labor Relations: May conduct research in support of workplace investigations.

●        Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.

●        Maintain personnel and human resources-related files.

●        May serve as a team lead. Oversee day-to-day work of other staff including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, onboarding new staff, and providing performance review input.

●        Maintain consistency with and support Stanford HR policies, procedures and requirements, and applicable local, state, and federal laws.

●        Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered

●        Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork. Rarely kneel/crawl, operate foot and/or hand controls.

**The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.  Employees may also perform other duties as assigned.