Residency/Fellowship Program Coordinator 2

🔍 School of Medicine, Stanford, California, United States

New

📁: Administration

📅   : 2 days ago Post Date

📅   : 106987 Requisition #

Stanford University is seeking a Residency/Fellowship Program Coordinator 2, to manage, administer and support the operations of the residency/clinical fellowship program(s), which may include multiple subspecialties. Establish program activities, prioritize program-related tasks and ensure that important deadlines are communicated and met.

About the Department of Pathology:

The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and basic understanding of the human disease. This is done through discovery (research), education, and clinical care.

You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time.

We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options:

Events and program for children, sports camps, tuition options
World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty
Work/life and family-friendly policies and reimbursement
Participation in Stanford’s social responsibility and sustainable programs for a better world
A vibrant university culture that values the uniqueness of each individual

We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world.

For more information about the department visit http://pathology.stanford.edu/

About the Position:

As an Residency/Fellowship Program Coordinator 2 in the Department of Pathology at Stanford University, you will independently manage and support the daily operations of one or more residency or clinical fellowship programs, which may include multiple subspecialties. You will coordinate recruitment, onboarding, and off boarding processes, maintain compliance with accreditation requirements (such as ACGME), and manage program evaluations, rotation schedules, and credentialing. You will serve as the primary liaison for faculty, residents, hospitals, and internal departments, interpreting policies and resolving issues as needed. You will also assist with event planning, budget monitoring, and preparation for accreditation site visits. Success in this role requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities and navigate complex institutional requirements.

Duties include:

Independently implement, administer and evaluate day-to-day activities of residency/clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed.
Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines (such as those from ACGME – Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot and report compliance issues and assist in correcting situations.
Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.
Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university.
Manage the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.
Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director.
Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure interns are credentialed before starting any rotation.
Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows’ rotations through other clinics; recommend actions to be taken if goals are not being met.
May assist with budget activities for various residency activities, including monitoring expenses.
Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.

* - Other duties may also be assigned

Desired Qualifications:

Proactive approach, with the ability to anticipate needs and take initiative to meet program requirements.
Adaptability to new tasks and flexibility in managing shifting priorities within a fast-paced environment.
Strong organizational skills, demonstrated by effectively managing multiple assignments, deadlines, and projects.
Resourceful problem-solving skills, with the ability to troubleshoot issues independently or collaboratively as part of a team.
Experience collaborating with educational leadership (e.g., Associate Director of Education) to prepare for deadlines, analyze survey data, and make recommendations based on feedback or required program changes.
Technical proficiency in platforms such as ERAS, SmartSheets, QGenda, Box, Zoom, WebEx, ACGME, Slack, and Google Classroom, as well as a willingness to learn new systems as needed.
Clear and diplomatic communication skills for effective interaction with faculty, staff, and trainees at all levels.
Strong analytical abilities, excellent problem-solving skills, and a commitment to providing outstanding customer service in a dynamic work environment.

Education & Experience (Required):

Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required):

Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
Excellent organizational and analytical abilities, ability to handle diverse workload.
Demonstrated good judgment in all areas of responsibility.
Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges.
Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.
Excellent customer service skills and ability to adapt to changing work environment.
Proficient with Excel, Word and other applications required.
Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.

Physical Requirements*:

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

This position will have the opportunity to be hybrid.

The expected pay range for this position is $90,963 - $111,702 annually.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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