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Administration
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86289 Requisition #

The Department of Microbiology & Immunology at Stanford University is a community of faculty, students, postdocs, and scientists, all sharing a common passion for research and learning. We have one of the top rated graduate programs, and we are among the highest in per capita sponsored research funding in microbiology in the country. We are seeking a qualified individual to fill the Research Services Administrator position. The Research Services Administrator will independently manage the entire pre-award and scientific reporting process, working directly with faculty. As the department subject matter expert and leader for grant pre-award process, this individual will

identify new funding opportunities to support the department’s research and educational mission. 

This position will work with faculty and others to draft, write, edit, and submit grant proposals.  The incumbent will assist with increasing the competitiveness of extramural funding proposals within the Department.  Knowledge of research administration, including budget development, editing/writing skills, document control, and program planning/project management is expected. He/she will also develop strong working relationships with other departments, offices and groups across the Stanford campus, including the Research Management Group (RMG) and the Office of Sponsored Research (OSR).


A resume and cover letter are required to be submitted to be considered.


Duties include:
  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
  • May direct staff to perform various tasks and assignments. May also supervise staff.
 
* - Other duties may also be assigned.


DESIRED QUALIFICATIONS:

Bachelor's degree in related scientific discipline desired with strong command of English grammar.

Knowledge of research administration, including budget development, editing/writing skills, document control, and program planning/project management is desired. Experience with scientific writing is a plus.  


EDUCATION & EXPERIENCE (REQUIRED): 

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.


KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.
 
PHYSICAL REQUIREMENTS*: 
  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


WORKING CONDITIONS:

  • Occasional evening and weekend hours.

WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
 

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