Project Manager - Industry Relations (Hybrid, Fixed Term - 2 Years)

🔍 School of Medicine, Redwood City, California, United States

New

📁: Project Management

📅   : 1 day ago Post Date

📅   : 105250 Requisition #

The Stanford Medicine Industry Relations team is seeking a project manager to oversee the development and execution of various activities for a strategic partnership between Stanford Medicine and an industry partner. This strategic partnership aims to fulfill Stanford Medicine’s mission to “predict, prevent, and cure” through the application of innovative research to improve healthcare and advance science. The strategic partnership activities include multiple research projects, research symposiums, a scientific exchange program, and various governance and leadership meetings.

The project manager has a key role in planning, organizing, facilitating and executing the day-to-day operations for the partnership’s activities. Successful project managers will be exceptionally organized, highly motivated, customer-service oriented, capable of working independently, and experienced working with faculty, senior leaders, and physicians. The project manager will engage with world renowned faculty, senior leaders, and a wide range of individuals at many levels. This role will reflect the Industry Relations team in front of industry executives and Stanford Medicine leadership, so a professional demeanor is necessary.

This position is a Project Manager 1 – General, intended to take projects from original concept through final implementation on contained risk assignments (projects have mechanisms or managerial controls to minimize risk). Work is typically comprised of 50% time contribution towards project leadership and 50% as a technical contributor.

The Stanford Medicine Industry Relations team was created to serve as the front door for organizations interested in exploring strategic relationships with Stanford Medicine. We collaborate with key stakeholders and offices across campus to plan and execute projects quickly and efficiently. By joining the Stanford Medicine Industry Relations team you’re joining the front lines of an exciting revolution in health care.

The Stanford Medicine Industry Relations team believes diverse work teams provide better results and encourage women and underrepresented minorities to apply.

Duties include:

Responsible for the oversight of all activities under the collaboration, including performance metrics, financial reports, project milestone report out, timelines, and adherence to contract terms and institutional policies.
Plan and prepare for quarterly Joint Steering Team meetings.
Facilitate the contracting process for each accepted SRA, including sub-contracts and budget. Pull together various stakeholders to resolve contracting issues and work to resolve issues.
Plan and execute annual plenary leadership meetings and research symposiums.
Work cross-functionally with the appropriate stakeholders and staff in support of multiple industry partner needs and objectives.
Compose and draft documents and correspondence for presentations, course handouts, conferences, seminars, and reports. Perform substantial editing and fact-checking. Create, maintain, modify, and/or ensure the accuracy of content in various documents, reports, media, and/or websites.
Own and manage all logistics for multiple travel opportunities for those involved with the collaboration.
Help project teams analyze project goals/deliverables and develop sequenced action plans to execute. Create KPIs. Monitor project progress and status and realign with action plan when off track.
Leverage resources and assets to drive projects forward. Examples include: Stanford contracting and compliance offices, Research IT, Stanford Medicine leadership for project support, SHC operational support, Secondary Data Use committee reviews, etc.
Provide operational and administrative support to a joint governance body responsible for monitoring the progress of the partnership, prioritizing initiatives, and overseeing the allocation of funding, including document management, the creation of meeting agendas, meeting facilitation, and the generation of regular status summaries and reports.
Responsible for the successful administration of research projects, including RFP process, maintenance of master files, guiding Pls through the contracting process, communication with applicants, back-end processing, and tracking of individual grants.
Lead daily or weekly study huddle meetings to raise issue awareness and resolve obstacles. Bring in external Stanford departments and SMEs as needed. Liaison with vendors as needed. Escalate issues as needed to the correct level of the organization for resolution.
Serve as the primary point of contact to collaboration leaders and liaise between leaders, researchers, and various stakeholders across both institutions e.g. communications, legal, privacy, etc.) as necessary to realize collaboration vision.
Assist key stakeholders and collaboration leaders in developing and executing change management strategies.
Requests for projects will go out Stanford University wide, but based on the targeted subject matter, we assume 75% of projects will be funded in the School of Medicine and 25% will be funded in the BioEngineering Department which is housed in both the School of Engineering and School of Medicine.
Some projects may require IRB, data, stem cell, or animal review.
This position reports to an Industry Relations Sr. Relationship Manager.

*- Other duties may also be assigned

DESIRED QUALIFICATIONS:

2-3 years of project management experience.
Executive presence, able to partner and influence executive-level partners as well as SoM/SHC executives.
Interpersonal, communication, and customer service skills to work with physicians, faculty, staff and students with tact and diplomacy. Keen grasp of interpersonal and impact awareness.
Comfortable facilitating high stakes meetings with multiple parties at the table.
Demonstrative diplomatic capabilities and conflict management skills.
Advanced information gathering skills and interrogation skills.
Proactive self-starter, creative, analytical thinker, detail-oriented, highly organized, evangelist energy level.
Outstanding communication, report writing, and presentation skills.
Confidential and professional. Takes precaution and understands the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA).
Ability to manage multiple, complex projects and meet deadlines. Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Highly effective and polished written and oral communication skills to address a wide variety of audiences, ensuring the purpose/main ideas/thesis is always clearly stated in documents.
Ability to productively assemble, engage, and lead cross-functional teams.
Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Ability to balance customer expectations with project reality.
Keen grasp of interpersonal and impact awareness.
Advanced computer skills and demonstrated experience with office software and email applications. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.).

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree in a related field and three years relevant experience or a combination of education and experience. Experience in management of projects of moderate size/complexity with limited performance risk, including project planning, scheduling, tracking, and budgeting.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Polished written and oral communication skills to address a wide variety of audiences.
Ability to productively engage and influence cross-functional teams.
Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
Depth of knowledge in technical discipline/domain needed to deliver projects.

CERTIFICATIONS & LICENSES:

Project Management Professional (PMP) certified completion of a Project Management Certificate program, or certification in process.

PHYSICAL REQUIREMENTS*:

Frequently sit, perform desk based computer tasks, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, write by hand, twist/bend/stoop/squat and lift/carry/push/pull objects that weigh up to 20 pounds.
Rarely use a telephone, kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
Travel locally and cross-university.

WORK STANDARDS:

When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $120,962 - $146,729 annually.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Link

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

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