Program Manager

🔍 Hoover Institution, Stanford, California, United States

New

📁: Administration

📅   : 2 days ago Post Date

📅   : 107878 Requisition #

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Program Manager. To ensure your application information is captured in our official files for immediate access to your resume, you must apply to http://stanfordcareers.stanford.edu and in the key word search box, indicate Requisition #107878

A cover letter and resume are required for full consideration.

Working Title:	Promgram Manager
Job Title:	Administrative Services Administrator 1
Job Code:	4121
Grade:	H
Exemption:	Exempt
Salary Range:	$100,023 - $124,516
Term:	Continuing

WORK ARRANGEMENT: Hybrid. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

About Stanford University’s Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity under the directorship of former Secretary of State Condoleezza Rice.
To learn more about the current scope of the Institution’s work, please review the 2024 Annual Report: https://www.hoover.org/about/reports/2024

JOB PURPOSE:

The Program Manager will support the execution of the Bio-Strategies & Leadership Initiative (BSL) at the Hoover Institution. BSL’s mission is to ensure that the United States and its allies understand biology as a strategic domain and act accordingly. BSL’s products are designed to help leaders envision flourishing, democratic futures. Ongoing work focuses on economic and technical competitiveness as well as national security.

The program conducts and publishes research on biosecurity, biomanufacturing, and future-focused biotechnology applications; educates targeted stakeholders and decision makers on the importance of biology for a secure and prosperous future; and creates opportunities to translate research into actionable policy. This work advances Hoover’s mission to generate ideas that strengthen freedom.

The role involves administering, supporting, and managing BSL programs under the supervision of the Senior Research Program Manager and with guidance from faculty and senior Hoover leadership. Responsibilities include managing and assisting with research activities, events, fellowships, stakeholder engagement (both within and outside the Hoover Institution), and coordination and communication among BSL team members.

The work is fast paced, detail oriented, and highly collaborative. A successful candidate will be driven, self-directed, humble and organized. Flexibility, positivity, and a commitment to delivering excellence even during periods of pressure are essential.

A background in program management is preferred but not required. A strong record of delivery and execution is highly valued. Experience in biology or emerging technologies is a bonus but not necessary. An openness to learning about biology and biotechnology is required.

A resume and cover letter are required.

CORE DUTIES:

Manage programs from inception through completion, including speaker and participant coordination, logistics, budgeting, and related activities; oversee research efforts and evaluate programs; and collect and analyze data to assess effectiveness and support recommendations for improvement.
Prepare, write, and edit materials including newsletters, email communications, letters, one-pagers, and memos.
Serve as a representative of BSL across the department, unit, and school, and develop communications for both internal and external stakeholders; lead and facilitate meetings.
Monitor program expenses, budgets, and finances, and make recommendations on funding based on program spending.
Oversee and train student workers, as needed.
Facilitate strong communication and information flow across institutional partners and within the BSL program.
Create briefing documents that inform and support BSL leadership.
Engage stakeholders across Hoover, Stanford, academia, policy, and industry in coordination with BSL leadership.

* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

Demonstrated ability to prioritize work and manage multiple tasks.
Highly organized with strong attention to detail, including the ability to produce high-quality work, establish timelines, map milestones, and meet deadlines.
Demonstrated initiative and ownership of projects.
Strong oral, written, and analytical skills.
Ability to exercise sound judgment and make decisions independently.
Demonstrated ability to work both independently and as part of a team.
Ability to direct the work of others, when supervision is required.
Basic knowledge of budgeting and financial planning.
Interest in learning more about biology, biotechnology, biosecurity, and emerging technologies.

Preferred Knowledge, Skills, and Abilities:

Demonstrated success managing programs from inception through completion.
Ability to prioritize and manage multiple projects and programs with competing deadlines.
Excellent interpersonal skills and the ability to work effectively with staff, Hoover scholars, donors, and overseers; ability to exercise discretion and sound judgment when interacting with individuals in academia, business, and government.
Strong collaborative and relationship-building skills, with the ability to work effectively with senior administrators, Hoover fellows, staff, donors, and university officials.
Proficiency with web-based technologies and applications, including Microsoft Office and Google Suite.
Ability to direct the work of others, when supervision is required.
Knowledge of HubSpot and Smartsheet is a plus.
Background in biology, biotechnology, biosecurity, or emerging technologies is a plus.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently stand/walk, sitting, grasp lightly/fine manipulation.
Occasionally use a telephone.
Lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

May work extended hours, evenings or weekends.
May travel locally.
Occasional overnight travel.

The expected pay range for this position is $100,023-$124,516 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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