Program Coordinator

🔍 Doerr School of Sustainability, Stanford, California, United States

New

📁: Administration

📅   : 1 day ago Post Date

📅   : 107976 Requisition #

This position has been deemed critical by the Stanford Doerr School of Sustainability Dean’s Office and is exempt from the hiring pause.
This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

About Us
The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those affected by environmental damage and climate change.
For more information on the school, click here.

From the Doerr School of Sustainability’s Dean’s Office, the education and community team oversees recruitment, degrees, curricula, student policies, partnerships, and the development and delivery of non-degree educational programming (professional development, community building, retention, and student well-being).

The education and community team is seeking an administrative and events Program Coordinator to provide administrative, operational, and programmatic support for a range of student and faculty-focused activities across the School. The program coordinator will support the activities in areas such as professional and career development, community building, educational program development, strategic planning and more. The position will work closely with the Assistant Deans of Student Affairs, Experiential Education, and Access, Belonging & Community. This position will need to act independently, establishing priorities and identifying and resolving problems that are administrative or operational in nature.

Your Responsibilities will include:

Organize and help execute program-specific activities through logistical support, including scheduling and calendaring, ordering food, reserving rooms, developing marketing materials, field trip transportation, onboarding of summer research interns, etc.
Process and monitor financial transactions related to these activities; ensuring activities stay within the budget.
Play a critical administrative support role in strategic planning for SDSS’s efforts in the areas of educational and co-curricular programs.
Plan events for faculty related to onboarding, mentoring, and community building
Provide general support to program staff and student leaders on university financial processes.
Support team needs and team building events
Manage the student lounge space

* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position, you will need:

High school diploma and four years of administrative experience, or combination of education and relevant experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

In addition, our preferred qualifications include:

Experience with financial processes and expense management.
Experience with calendar systems and managing schedules.
Experience planning and coordinating a wide-variety of events.
Experience with Excel, Pivot Tables, Google Drive, and other financial or organizational tools (e.g., Oracle).
Demonstrated experience with email marketing platforms, graphic design tools (e.g., Canva), web-based systems, and other recruitment and outreach software platforms.
Demonstrated ability to engage with student populations and/or audiences.
Excellent Excel and financial accounting skills.
Prior work experience in a higher education setting or in recruitment.
Knowledge of Stanford University systems and policies.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

The expected pay range for this position is $39.20 to $45.56 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information