Program Coordinator

🔍 Stanford, California, United States

📁: Marketing

📅   : Apr 18, 2024 Post Date

📅   : 102962 Requisition #

JOB PURPOSE:

BACKGROUND
Knight-Hennessy Scholars (KHS) is a multidisciplinary, multicultural graduate fellowship program spanning all seven schools at Stanford University. Each Knight-Hennessy scholar receives up to three years of financial support to pursue graduate studies at Stanford while engaging in experiences that prepare them to be visionary, courageous, and collaborative leaders who address complex challenges facing the world.

Knight-Hennessy scholars develop deep domain expertise in their Stanford graduate program, and build on this domain expertise through exposure to a wide range of disciplines and cultures within the Knight-Hennessy Scholars (KHS) community. Scholars participate in the King Global Leadership Program (KGLP), which includes workshops, lectures, projects, and experiences that strengthen transformational leadership capabilities. Through KGLP, scholars collaborate and prepare to address important challenges and opportunities facing the world, such as climate change, healthcare, government and policy, and education.

JOB PURPOSE
The Program Coordinator will work with the Knight-Hennessy Scholars team to assist in the planning and execution of programs and events, such as orientations, seminars, workshops, lectures, retreats, travel-study trips, and alumni events. Reporting to the Program Manager, the Program Coordinator’s responsibilities include calendaring programs and Stanford academic notifications, filing documents per program and project, maintaining detailed spreadsheets for tracking project logistics, onsite event coordination including registration/ attendee tracking and vendor coordination, presentation and materials support, and pre- and post-event evaluations.

The ideal candidate is a creative problem-solver, and an enthusiastic team player with experience in events, and is committed to providing a meaningful program experience to a community of over 400 Knight-Hennessy scholars. The ideal candidate will also exhibit strong communication skills, intellectual curiosity, solid judgment, and the ability to manage both complex and simple projects simultaneously with excellence.

CORE DUTIES:

Denning House and team suite greeter. This role will be responsible to greet scholars and guests alike as they visit the team suite, and or Denning House.
Understand and communicate the features, benefits, and advantages of the King Global Leadership Program (KGLP) to the current KH scholars, prospects and visitors.
Provide administrative support to the Program team. This will include calendaring meetings, events, arranging university service orders, and or submitting financial transactions to the University system on behalf of the Program team. This may also include printing program materials and name tags.
Gather, organize and analyze event details from the team, our university service partners and scholars. Deliver said details to the Program team in a timely manner, directing the team’s attention to time sensitive or unexpected matters. This can include managing the Program team email inbox, responding and or delegating as needed. This can also include filing and organizing event and project details from varied sources.
Consult with the KHS team involved in program events to determine program objectives and requirements. Execute a plan to meet the program objectives. Track program progress against goals and schedule.
Consult with the KHS Team to create program and event collateral and purchase program supplies and materials if needed. Coordinate with vendors to ensure timely delivery of program elements. This may include ordering food, beverage and or office supplies for scholars' study areas at Denning House.
Evaluate and select vendors and providers of services considering requests and requirements
May draft and sometimes coordinate communication for various constituencies (scholars, alum, community, and campus partners)
Utilize and/or maintain databases. Use event planning software to post event information and track RSVPs.

MINIMUM REQUIREMENTS:
Education & Experience: Bachelor’s degree and one year of relevant experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

Strong verbal and oral communication skills.
Highly organized. Excellent project management skills, and the ability to manage complex timelines and multiple projects.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detail oriented.
Analytical and problem solving skills.
Ability to meet expected deadlines and schedules.
Team player. Ability to work both independently and as part of a team.
Exceptional customer service skills with the ability to cultivate partnerships.
Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.

Certifications and Licenses:

Valid Non-Commercial Class California Driver’s License.

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently stand/walk, sit, use a telephone, grasp lightly/fine manipulation, speaking.
Occasionally grasp forcefully, writing by hand.
Rarely sort/file physical papers and files.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.

WORKING CONDITIONS:

Occasional work on evenings and weekends.
Work onsite at Stanford’s campus five days per week. Flexible schedule to mirror program schedule.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The expected pay range for this position is $36.54 to $49.04 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information