Office of the Chair Program Coordinator (Administrative Associate 3)

🔍 School of Medicine, Stanford, California, United States

📁: Administration

📅   : Nov 25, 2024 Post Date

📅   : 105315 Requisition #

The Byers Eye Institute (Department of Ophthalmology) at Stanford University, School of Medicine is seeking a Program Coordinator for the Office of the Chair to provide administrative and operational support in a fast-paced and growing department. Reporting to the Chair’s Executive Assistant and Project Manager, this role blends general administrative duties such as calendaring and processing expense reports with research-related tasks, including preparing progress reports, collecting and organizing data, and coordinating administrative needs across multiple sites.

The ideal candidate will exhibit a high degree of autonomy and demonstrate a self-motivated approach and strong team-oriented mindset, the ability to manage multiple tasks efficiently, exceptional organizational skills, and superb communication skills that facilitate interactions within our diverse academic and research community.

This role is hybrid based at the Byers Eye Institute, with an expectation of 3 days on-site per week. More on-site work may be required for annual events.

DESIRED QUALIFICATIONS:

• Prior work experience at Stanford University and/or in higher education strongly preferred.

• Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.

• Ability to independently compose/draft correspondence on behalf of the department leadership.

• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

• Exceptional organizational skills and attention to detail and accuracy.

• Demonstrated ability to prioritize own work, multitask, and respect deadlines.

• Excellent written, oral, an interpersonal communication skills.

• Experience with database applications and management.

• Experience in developing and overseeing educational activities.

• Experience with website, social media, and online presence maintenance.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced computer skills and demonstrated experience with office software, calendar, email applications.

• Demonstrated success in following through and completing projects.

• Excellent organizational skills and superb attention to detail.

• Strong verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize, multi-task, and assign work to others.

• Ability to take initiative and ownership of projects.

• Ability to routinely and independently exercise sound judgment in making decisions

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.

• Frequently sitting.

• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

The expected pay range for this position is $39.46 to $44.30 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Additional Information