Stanford Libraries is seeking a full-time Newspaper Digitization Project Manager to join the Directors Office for a fixed term position, potentially to September 2031. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives.
About Stanford Libraries:
Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.
About the Position:
Working closely with Collection Development managers, International and Area Studies Curators, East Asia Library Bibliographers and staff, Technical Services managers, Facilities staff, Digital Production Group managers, Hoover Institution Archives and Library Curators and Preservation staff, the Newspaper Digitization Project Manager (NDPM) will serve as SUL’s primary point of contact with an external vendor, who will carry out the digitization of SUL’s historical newspaper collections. The focus of the project involves newspaper holdings that are housed in two storage facilities, the Newark warehouse and SAL3 [Stanford Auxiliary Library-3], plus complementary newspaper holdings held by the Hoover Institution Archives and Library, and their replacement by digital surrogates. An external vendor will be responsible for digitizing the newspapers, clearing rights with publishers when possible, and marketing the digital product for wider dissemination. The NDPM will be the logistical liaison with the vendor and with other SUL units that are responsible for processing, packing, and shipping of these materials. The NDPM also facilitates communications between the vendor and other SUL units, regarding post-production quality control of digital files, and the delivery of metadata records for the digitized titles.
Core Duties:
● Serves as the Project Manager for the Stanford Newspaper Digitization Project, directing all aspects of the project and coordinating the project with Stanford’s developing digital newspaper program.
● Establishes and prioritizes the newspaper digitization queue based on research value of the materials.
● Partners in the creation of Stanford’s Digital Newspaper Portal in collaboration with the vendor and the AUL for Collections and Public Services.
● Serves as SUL’s primary point of contact and communication with an external vendor, who will carry out the digitization of SUL’s historical newspaper collections. Also serves as a central facilitator of needs that the external vendor may encounter in the course of its work, particularly as concerns access to the metadata and original materials of the newspaper collection.
● Reviews, assesses, and updates the existing listings and inventories of the newspaper holdings. Maintains inventory control of newspaper holdings to be digitized in the course of the project. Assists in the identification of SUL newspaper holdings to be digitized, in consultation with an external vendor and in collaboration with subject specialists in Green Library and the East Asia Library, relevant units in SUL Technical Services (including Access Services, Metadata, and Preservation), and SUL Digital Library Systems and Services.
● Reviews, assesses, and updates the existing listings and inventories of the newspaper holdings. Maintains inventory control of newspaper holdings to be digitized in the course of the project. Assists in the identification of SUL newspaper holdings to be digitized, in consultation with an external vendor and in collaboration with subject specialists in Green Library and the East Asia Library, relevant units in SUL Technical Services (including Access Services, Metadata, and Preservation), and SUL Digital Library Systems and Services.
● On a periodic basis, coordinates with relevant SUL units the paging, packing, and shipping of newspapers to the vendor’s digitization facility, the disposition of any original newspapers that are returned to SUL following their digitization, post-production quality control of digital files with DLSS, and the delivery of metadata records for newspaper titles that will be digitized.
● Tracks financial reporting for the digitization project, both within SUL and in coordination with the external vendor and prepares progress reports for the digitization project at periodic and regular intervals.
● Engages in professional activities to either promote the digital newspaper collection or field of study related to the candidates advanced degree.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
MINIMUM REQUIREMENTS
Education and Experience:
● Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and two or more years
● Advanced degree in the Humanities or Social Sciences in an area supported by the digital newspaper collection.
Minimum Knowledge, Skills and Abilities:
● Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies.
● Demonstrated understanding of the broad scope of library operations with ability to understand how their role interacts with the rest of the organization.
● Ability to work effectively in a team environment and negotiate issues with people from different parts of the library.
● Ability to identify challenges and opportunities, engage others in their resolution and recommend appropriate courses of action.
● Ability to work comfortably in a wide variety of languages.
● Demonstrated ability to evaluate online resources in terms of content quality, functionality and user interface issues.
● Ability to independently perform complex job functions such as collection management reviews, preparation of major exhibits, developing policies for business practices.
● Consistent display of strong verbal and written communication skills.
● Demonstrated bibliographic expertise or basic managerial/supervisory skills.
● Other Relevant Knowledge, Skills, and Abilities May Include:
○ Administrative & Management
■ Experience with shipping, logistics, or other materials management systems.
■ Project management experience, demonstrating strong organizational, analytic, and problem-solving skills.
■ Flexibility, and creativity; high degree of initiative; ability to establish priorities.
○ Communication & Interpersonal Skills
■ Strong interpersonal skills, including: diplomacy, and negotiation skills for effectively interacting with diverse team members, internal customers and outside vendors.
■ Demonstrated ability to work independently on projects, yet collaboratively with diverse groups across many levels of an organization such as: facilities, libraries, and other academic and administrative departments.
○ Technical/Metadata
■ Three to five years’ experience with various library classification schemes, MARC cataloging formats, and online library management systems.
■ Sophisticated use of online library catalogs (SearchWorks, OCLC WorldCat, Center for Research Libraries) and bibliographic guides
■ Reading knowledge of at least one of the following European languages: French, German, Polish, Portuguese, Russian, and/or Spanish.
■ Working knowledge in strategic use of Sirsi-Dynix Symphony, Stanford’s principal Library Management System
Physical Requirements:
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions:
Work Standards:
The expected pay range for this position is $124,864- $127,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
● Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
● A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
● Discovery and fun. Stroll through historic sculptures, trails, and museums.
● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
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