Stanford Libraries is seeking a full-time Middle East and South Asia Metadata Specialist to join the Metadata Services. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives.
About Stanford Libraries:
Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.
About Metadata Services:
Metadata Services creates, enhances, remediates, and transforms descriptive and discovery metadata in multiple schemas to provide discovery and access to library resources in SearchWorks (our Blacklight implementation) and the Stanford Digital Repository, through the integrated work of four units: Metadata Creation, Metadata Design, E-resources Control and Data Control. The Metadata Creation Unit is charged with providing high quality cataloging (original & copy) and authority creation for incoming print materials, audio-visual resources & individual e-resources. Language specialists also provide metadata for materials in Special Collections.
About the Position:
The Middle East & South Asia Metadata Specialist will perform copy cataloging and minimal-level cataloging for incoming materials and bulk collections in Arabic-script languages (including Persian, Urdu, and Pashto), as well as other South Asian and/or European languages and scripts based on skill set and departmental needs. Responsibilities include reviewing and analyzing records in bibliographic utilities, performing copy cataloging, assigning Library of Congress classification using established Library of Congress Subject Headings, and creating minimal-level cataloging in designated areas. The specialist will also perform targeted metadata remediation for Middle East & South Asian materials.
This role requires strong language skills in the relevant languages and the ability to carry out a variety of complex tasks with minimal supervision and a high degree of initiative.
Core Duties*:
● Perform copy cataloging, enhanced copy cataloging or abbreviated/minimal cataloging for items in Middle Eastern & South Asian languages in Arabic script, primarily Arabic, Persian, Urdu, and Pashto, and Hindi, according to local policies and procedures. Includes entering metadata in Arabic script and adding transliteration (romanization) according to ALA/LC romanization standards. Other languages may be assigned according to department needs.
● Correct complex errors in bibliographic, holdings and item records in FOLIO (Stanford's library service platform) to enhance discoverability of library resources.
● Create brief inventory records in FOLIO according to local guidelines and procedures
● Determine subject content of books in different languages and assign Library of Congress call number and subject keywords.
● Identify duplicate items, duplicate records, added volumes and other situations that require further attention.
● Perform targeted metadata remediation for Arabic-script resources.
* - Other duties may also be assigned
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
MINIMUM REQUIREMENTS
Education and Experience:
● Two-year college degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities:
● Proficiency in reading Arabic, Persian, Urdu & Pashto; ability to process materials in a wide variety of other South Asian and/or European languages and subjects preferred
● Knowledge of, or ability to learn, romanization of Arabic script according to ALA/LC romanization rules
● Ability to effectively search bibliographic utilities (e.g., OCLC) for Arabic script materials
● Knowledge of, or ability to learn, catalog records and MARC21 formats, and to effectively search bibliographic utilities
● Ability to follow and apply local & national guidelines for abbreviated and minimal level cataloging, including determining basic subject matter and inputting appropriate subject keywords and/or genre terms
● Ability to learn the assignment of call numbers based on instructions in Classification Web, and shelflist against the local catalog
● Demonstrated computer literacy using word processing, spreadsheets, email, and ability to learn to use internal communications applications (e.g., Slack)
● Experience using one or more library automated systems; proficiency in FOLIO (Stanford’s ILS) preferred
● Excellent analytic and problem-solving skills
● Ability to communicate effectively in English, both orally and in writing
● Ability to work independently and as a team member
● Ability to work effectively in a dynamic, production-oriented environment and the ability to adapt quickly and work under pressure to meet deadlines and production goals
● Demonstrated ability to maintain consistent accuracy and attention to detail while maintaining a high level of productivity
● Good keyboarding skills and physical tolerance for at least six hours of keying per day
● Record of excellent attendance
Physical Requirements:
● Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.
● Ability to work in an environment that is dusty and or moldy
● Ability to lift books that are up to 10 pounds
● Ability to kneel and reach
● Must be able to stand for many hours
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions:
● May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
Work Standards:
● Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
● Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
● Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law
The expected pay range for this position is $30.66 - $38.27 per hour. Stanford University provides pay ranges representing its good faith estimate of the hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
● Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
● A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
● Discovery and fun. Stroll through historic sculptures, trails, and museums.
● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
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My Submissions University Libraries, Stanford, California, United States
📁 Library
Post Date: Dec 12, 2025
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
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School of Engineering
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Office of the Vice Provost for Student Affairs
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Office of the President and Provost
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