Human Resources Coordinator

🔍 School of Medicine, Stanford, California, United States

New

📁: Human Resources

📅   : 1 day ago Post Date

📅   : 107974 Requisition #

The School of Medicine Human Resources Cluster (HRC) is recruiting for a Human Resources Coordinator to join our team. The HR Coordinator will support a broad range of administrative and transactional human resources processes. The HR Coordinator will serve as the initial point of contact for HR policy and process questions, escalating to more senior HR team members and subject matter experts as necessary. The HR Coordinator will collaborate with local HR partners and will gain knowledge as a system expert user in Stanford University’s Human Resource (HR) systems.

The position is integral in ensuring accuracy and data integrity at the highest level while using Stanford HR systems in a fast-paced environment where it is essential that the HR Coordinator work independently while managing a heavy workload and multiple competing projects. The HR Coordinator role is a critical position providing HR administrative support to the departments supported by the HRC team. This position is 100% operational.

The HR Coordinator will report directly to the team lead. This is a 100% FTE, continuing, non-exempt hourly position and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. This position will be based in Palo Alto.

Please submit a cover letter highlighting your experience and qualifications along with your job submission and resume.

Duties include*:

Transactions: Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities. Prepare corresponding documentation as needed.
HRIS/People Analytics: Support data entry, and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
Talent Acquisition: Job postings and disposition of candidates, etc. Liaise with central university offices as needed.
Compensation and benefits: Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members.
Process centralized operational work for all school and VP areas including, but not limited to, background checks and compliance, Welcome Center hiring and enrollments, and managing payroll processing deadline communications. Respond to employee questions and perform corrections for these same university-wide operational processing functions
Maintain personnel and human resources-related files.
Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.
* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

1-2 years of administrative or customer support services experience preferred.
Previous experience working in Human Resources, Payroll and/or in an academic setting.
Working knowledge of HRIS, HR and/or Payroll systems.

EDUCATION & EXPERIENCE (REQUIRED):

Associate Degree or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Behavioral competencies: Refer to competencies for HR Support.
Technical competencies:
Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion

PHYSICAL REQUIREMENTS*:

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/cay/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Travel on campus to schools/units.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $28.65 to $36.40 per hour.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information