Grants Manager

🔍 Dean of Research, Stanford, California, United States

📁: Administration

📅   : Aug 06, 2024 Post Date

📅   : 104153 Requisition #

SCHOOL/UNIT DESCRIPTION:
The Stanford Institute for Materials and Energy Sciences (SIMES) is the Materials Sciences Division of SLAC National Accelerator Laboratory and forms a fundamental component of SLAC’s program of energy science. SIMES also lives within Stanford University, whose faculty, scientists, and visiting scholars provide the guidance and intellectual community needed to drive our vision and educate the next generation of scientific talent. The union between a leading university and a national laboratory enables SIMES to form unique research partnerships and exchange technologies with other national and international universities, national laboratories, and private industry.

Our VPDoR Diversity Journey:

We create a hub of innovation through the power of diversity of disciplines and people.
We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
We promote a culture of belonging, equity, and safety.
We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:
The SIMES Grants Manager is a member of the Stanford Institute for Materials and Energy Sciences (SIMES), a joint institute of Stanford University and SLAC National Accelerator Laboratory. The Grants Manager reports to the Associate Director, SIMES, and is responsible for managing a $25 million annual budget by implementing, developing and maintaining accounting programs and procedures in conjunction with SLAC and Stanford enterprise-wide financial systems.
The Grants Manager performs complex finance functions and activities to ensure the full range of financial support of laboratory scientific and management operations. This requires advanced technical and professional expertise, and knowledge of SLAC and Stanford University policies, systems and external DOE regulations. This position works independently, with financial authority for SIMES / SLAC Division of Materials Science.

You will have the opportunity to apply a variety of skills ranging from providing financial analysis related to the preparation of proposals and budgets, approving and monitoring expenses, analyzing and translating financial results into accurate forecast and business drivers, analyzing and managing service center cost and recovery, procurement subcontracts, evaluating controls and compliance with government accounting requirements, and supporting improvement of the Lab’s processes. You will also provide management decision support using PeopleSoft, Workday Adaptive, MicroStrategy, SQL, and Excel-based tools.

The successful candidate will possess prior experience in grant development, financial accounting, and/or federal policy analysis and compliance. A candidate’s motivation to learn and grow will have an impact on their success in the job. The successful candidate will have a collaborative mindset and demonstrate eagerness to work with academic, scientific, and administrative personnel from a wide variety of functions in order to contribute to SIMES’ mission of research impact and operational excellence.

CORE DUTIES:

Perform and design adhoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.
Construct and assemble data for budgeting and decision making; develop conclusions, and present high level summary of recommendations. May develop annual budget for individual department/unit.
Conduct analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
Develop reports and presentations of complex financial data and metrics for management and third parties.
Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
Develop and maintain desktop procedures and process documentation for area of responsibility.
Define requirements, develop and implement complex test cases, perform system testing and analyze results.
Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
Provide consulting advice to client group(s); serve as a resource on matters that require specific technical, financial, or subject matter expertise; support negotiations with external partners.
May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and four years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
Demonstrated knowledge of financial systems; internet and computer literacy.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
Demonstrated project management skills and ability to contribute to or lead part of a multifunctional team.

Certifications and Licenses:

None.

PHYSICAL REQUIREMENTS:

Constantly sitting.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
Rarely reach/work above shoulder.

WORKING CONDITIONS:

Routine extended working hours during peak cycles; travel to school/unit sites across university.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $85,000 to $108,000 per annum/hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information