Financial Manager – Dean’s Office (Remote)

🔍 School of Medicine, Stanford, California, United States

New

📁: Finance

📅   : 19 hours ago Post Date

📅   : 107924 Requisition #

As the oldest medical school in the western United States, the Stanford School of Medicine is devoted to training tomorrow's leading physicians and scientists, conducting leading-edge biomedical research, and creating new ways to prevent and treat disease across the world. We currently seek an experienced and proven financial professional to support our critical mission.

Supporting the Dean’s Office and other central units and programs, the Financial Manager will provide specialized expertise requiring technical finance knowledge. The position will manage end-to-end finance functions, including: budgeting and forecasting; maintaining complex data models; reporting of departmental funds; assessing and improving internal controls; and managing labor schedules and approvals of expenditures, purchase orders, and invoices. This is an exciting role that will have programmatic impact on the Stanford School of Medicine.

The Financial Manager is expected to engage with and influence Senior Associate Deans and Program Directors within the School of Medicine and Stanford’s hospitals. This is a prominent and central role within the School of Medicine and could lead to promotion opportunities in the future.

Duties include*:

Manage all financial activities for senior stakeholders in the Dean’s Office, including the Vice Dean, Senior Associate Deans, Officers, and other key leaders and stakeholders.
Serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
Lead financial analyses in the Dean’s Office with varying degrees of complexity to analyze budgets, year-end projections, ad hoc projects, and reconciliations through collaboration with senior stakeholders.
Lead the annual budget submission process in the Dean’s Office and the budget management process throughout year-end. Perform routine analyses to ensure approved budgets are managed appropriately in conjunction with SoM Leadership. With the dynamic environment in the Dean’s Office, this frequently requires scenario planning to ensure informed business decisions are made.
Perform highly analytical reviews of financial data, draw conclusions and develop solutions, and perform multi-dimensional reconciliations. Develop monthly reporting and effectively communicate and implement recommendations to senior leadership and other stakeholders.
Provide strategic analysis for various senior leadership presentations, consolidating data in a format that is easily understood by all stakeholders and can be used to make high-profile decisions.
Act as a responsible steward of University resources by ensuring funds are used appropriately, in support of the mission, and complies with policies and donor intent.
Provide valuable strategic support to the Dean’s Office by identifying key issues and developing solutions to resolve discrepancies in processes.
Design an effective system of internal controls by utilizing strategic analysis of interrelationships of financial processes, policies, and procedures; implement and ensure compliance programs.
Lead special projects that will have an impact on the entire School of Medicine, such as developing a Business Expense Guidelines for use in Finance Departments school-wide.
Collaborate with the Hospitals to create and execute complex financial agreements.
Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies. Lead process excellence efforts across the Dean’s Units. Help test system upgrades, new technologies, and new tools.
Establish procedures, policies, training, and standards that ensure that financial systems and reporting tools are utilized in compliance with University and applicable policies. Coach and train administrative staff within the Dean’s Office on policy and system changes.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

Technical finance knowledge.
Google Sheets.
Ability to interpret and apply advanced accounting knowledge within GAAP.
Knowledge of Oracle/OBI or other business financial systems.
Advanced analytical skills to review and analyze complex financial information.
Understanding of fund accounting and the operations of a medical school.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and eight years of relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Expert proficiency in business applications, such as Microsoft Office suite, especially Excel.
Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
Knowledge of GAAP.
Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and all levels of management.
Advanced project management skills and ability to lead large multi-functional teams.

PHYSICAL REQUIREMENTS*:

Constantly sitting.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
Rarely reach/work above shoulder.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Routine extended working hours during peak cycles; travel to school/unit sites across university.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $134,083 to $182,708 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information