The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description: To learn more about the Department, please visit us at: https://mathematics.stanford.edu
Position Summary: The Department of Mathematics in the School of Humanities and Sciences is seeking a Finance & Research Analyst to manage all pre- and post-award activity in the department. The successful candidate will be responsible for ensuring that all sponsored research activity in the department comply with Stanford, sponsor, and government regulations, while working with minimal oversight from the Finance Manager. This role applies and interprets policies and precedents, and serves as a resource and guide for faculty, students, and visitors. Acts on behalf of the Finance Manager in their absence.
The position involves developing, assembling, and submitting research proposals; account set-up; managing post-award financial activity; preparing customized reports; and responding to PIs, OSR, and sponsor requests as needed.
Knowledge of and experience in pre- and post-award research administration is required. Familiarity with Stanford Research Administration and completion of Cardinal Curriculum Level I are desired but not necessary.
This is a 100% FTE, continuing, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need, but typically with a minimum of two days per week on campus.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
Please provide both a cover letter and resume with your application.
CORE DUTIES:
● Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
● Develop, prepare, and finalize PDRFs, project budgets, budget justification and other documentation as needed
● Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
● Collaborate with Office of Sponsored Research to ensure that sponsor deadlines are met, awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
● Review and approve expenditures on monthly, quarterly or annual basis as needed; advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
● Develop and communicate reports supporting project status; create effective forecasting and decision aides.
● Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
● Understand, apply, and advise on university and government policies for projects.
● Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
● Process and coordinate funding for graduate student support, salary offset, and summer supplements with minimal supervision
● Participate in and contribute to process improvements. Lead other staff in group projects
● May participate as a mentor and provide cross-training as needed.
● Ad hoc reporting and data collection as needed for Financial Research Manager
* Other duties may also be assigned.
EDUCATION AND EXPERIENCE:
● Bachelor's degree and three years of job related experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
● Basic knowledge of governmental regulations.
● Ability to understand, interpret, and communicate policies and procedures.
● Excellent oral, written, and communication skills.
● Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
● Strong accounting skills; knowledge of accounting principles.
● Ability to complete Cardinal Curriculum I and II within first year in role.
● Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
● Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
● Competency in project management.
● Extreme attention to detail.
● Ability to work well independently, but also to seek or offer assistance when needed.
● Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
● Excellent time management and organizational skills.
CERTIFICATIONS AND LICENSES:
● Cardinal Curriculum I and II must be completed to remain in this position.
● Certified Accountant or Auditor or similar credential desired.
PHYSICAL REQUIREMENTS*:
● Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
● Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
● Rarely lift, carry, push and pull objects weighing 11-20 pounds.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
The expected pay range for this position is $85,000 to $108,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
● Discovery and fun. Stroll through historic sculptures, trails, and museums.
● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants
requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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