The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description: To learn more about the Department, please visit us at: https://mathematics.stanford.edu.
A resumé and cover letter are required for consideration in this position.
Position Summary: The Department of Mathematics is seeking a full-time Finance Associate to provide accounting and finance-related support for departmental activities for government-sponsored and non-sponsored accounts. This is a great opportunity for those with an administrative or accounting background to expand their financial management experience. Successful candidate should have excellent customer service, attention to detail and good organizational skills.
Under the direction of the Sr. Manager of Finance and Research Administration, the Finance Associate serves as key member of the finance team and is responsible for the independent processing of purchases, contracts, reimbursements, gifts, departmental cash deposits and other financial processing activities. They are also responsible for thoroughly monitoring, analyzing, and reviewing trends and errors using various university financial systems.
As a valued member of the Finance Team, they will provide support, guidance and interpretation of internal and external policies and ensure that transactions comply with both University and/or sponsor guidelines and policies.
This is a 100% FTE, continuing, non-exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
To be considered, please submit a resume and cover letter along with your online application.
CORE DUTIES:
● Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
● Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
● Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
● Resolve transactional inquiries, escalate broader issues.
● Respond to transactional inquiries from client groups.
● May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
● May establish accounts in financial systems; prepare invoices.
● Participate in new initiatives, as needed such as user testing.
● Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
● Thoroughly monitor and reconcile monthly spending and departmental account commitments.
● Ensure department accounts are not overdrawn and that spending is within approved department, university, government, and sponsor guidelines.
● Generate financial reports and spreadsheets as required, using a variety of systems.
● Communicate and clarify business, financial, travel, reimbursement, cash deposit and gift policies. Recommend “best practices” where appropriate and resolve issues on a case-by-case basis that do not require the attention of the Finance Manager.
* Other duties may also be assigned.
EDUCATION AND EXPERIENCE:
● High School diploma or equivalent and two years’ work experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
● Knowledge of basic accounting procedures.
● Ability to operate computerized office applications and accounting systems.
● Ability to clearly and effectively communicate information to internal audiences and client groups.
In addition, preferred requirements include:
● Three years of administrative experience.
● Bachelor’s degree is preferred.
● Advance computer skills and demonstrated experience with office software and email applications.
● Demonstrated success on following through and completing tasks independently.
● Excellent organizational skills and attention to detail.
● Must have the ability to communicate highly effectively both orally and in writing with an extensive range of people. Must be able to understand, interpret and communicate policies and procedures to others.
● Excellent customer service and interpersonal skills. Must be able to work well independently as well as in a group, and to seek or offer assistance when required.
● Capacity to independently exercise good judgment and discreetly handle confidential information is essential.
● Previous Stanford University experience in processing government-funded funds and financial transactions is an advantage, although not required.
PHYSICAL REQUIREMENTS*:
● Constantly perform desk-based computer tasks.
● Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
● Occasionally write by hand, twist, bend, stoop and squat.
● Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
● May work extended hours during peak business cycles
The expected pay range for this position is $27.86 to $32.71 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
● Discovery and fun. Stroll through historic sculptures, trails, and museums.
● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Track your opportunities.
My Submissions School of Humanities and Sciences, Stanford, California, United States
📁 Finance
Post Date: Aug 07, 2024
School of Humanities and Sciences, Stanford, California, United States
📁 Finance
Post Date: Jan 17, 2025
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.
Phillip Cheng
Office of the Vice Provost for Student Affairs
Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.
Denisha Clark
School of Medicine
I like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.
Laura Lind
Office of the President and Provost
Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.