Finance and Building Administrator

Finance and Building Administrator

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: The Departments of Philosophy and Religious Studies operate as two separate departments, but are both supported by the same core staff. The Department of Philosophy embodies a lively community of philosophers with a broad range of scholarly interests. The Department offer rigorous, competitive programs in traditional core areas of philosophy, as well as opportunities to explore sometimes-neglected subfields like feminist philosophy or aesthetics. The traditional strengths in logic and the philosophy of science remain central to the department, and they are now complemented by very strong programs in action theory, ethics and political philosophy, language, mind and epistemology, and the history of philosophy — especially ancient philosophy and Kant studies. The Department of Religious Studies is the principal hub and focal point at Stanford University for the academic study of religion, that is, the study both of religion in general as a human phenomenon and of specific religious traditions, from a scholarly and critical standpoint, using the tools and methods of various disciplines in the humanities and social sciences.

Position Summary: The Departments of Philosophy and Religious Studies are seeking a Finance and Building Administrator to provide operational and administrative support to/for department faculty, staff and students. The position reports directly to the Assistant Director of Finance & Operations, and should be highly motivated, enthusiastic, well-organized, detail-oriented, and able to work independently. This is an exciting and innovative opportunity to participate in initiatives to support department personnel. The Finance and Building Administrator must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures, and the ability to translate this information into operational successes. The ideal candidate is a friendly, proactive and dependable self-starter with strong interpersonal and communication skills. This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.

This is a 100% FTE, continuing, non-exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences. 

To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making.

CORE DUTIES:

• Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves, office assignments, and/or minor renovation projects. 
• Manage facilities projects, including building safety, door security, emergency procedures, and zero waste management oversight. Work closely with LSRE to ensure compliance with University policy and safety protocols.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Arrange with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* Other duties may also be assigned.