Faculty Assistant II

🔍 Graduate School of Business, Stanford, California, United States

📁: Administration

📅   : Apr 05, 2024 Post Date

📅   : 102821 Requisition #

Stanford Graduate School of Business

Stanford's Graduate School of Business has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We are committed to advancing diversity, equity, and inclusion in service of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world. We invite you to be part of this mission.

The Faculty Support Team in the Stanford Graduate School of Business supports our GSB Faculty by partnering closely with each Faculty member to understand their needs while offering a high level of customer service. We are seeking three (3) Faculty Assistant II (FA II) roles to join our team.

Under general supervision, the FA II provides extensive administrative and operational assistance to GSB Faculty in all areas of classroom preparation and research support. The FA II prepares course readers, class materials, research papers, and correspondences. They are also responsible for processing PCard transactions and expense reports, creating and updating class-integrated web pages, processing timely domestic and international reimbursements, and providing backup support to other FA members as needed.

Your primary responsibilities include:

Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Highly motivated to perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, creating budget requirements for dean’s approval, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Skills include writing or editing communications; coordinate production (formatting, copying, etc.) and dissemination of documents, including presentations, course handouts, grant proposals, conference presentations and handout materials, complex reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor financial transactions, which may include researching and resolving discrepancies.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
Maintain approved content on websites.
May guide and train new staff and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

*Other duties may also be assigned

To be successful in this position, you will bring:

High school diploma and minimum of three years of administrative experience, or combination of education and relevant experience.
Excellent customer service and interpersonal skills.
The ability to adhere to strict time-line schedules that coordinate with daily and quarterly academic calendars.
Strong verbal and written communication skills.
Ability to prioritize and multitask based on deadline requirements.
Strong organizational skills (written/verbal) and strong attention to detail.
Experience working effectively in team settings.
Demonstrated success in following through and completing assigned tasks.

In addition, preferred requirements include:

Extensive administrative experience in an academic business school environment is desired.
Familiarity with academic customer-service programs for faculty, students, alumni, visiting scholars, and University visitors.
Successful work experience as an Administrative or Office Assistant, in an academic, research, or business setting, serving at ten Faculty or managers in a high-traffic customer service environment.

The expected pay range for this position is $26.92 to $34.65 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:

● Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.

● A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.

● A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall or participate in one of hundreds of health or fitness classes.

● Discovery and fun. Visit campus gardens, trails, and museums.

● Enviable resources. We offer free commuter programs and ride-sharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!

We pride ourselves in being a culture that encourages and empowers you.

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information