Faculty Affairs Manager

🔍 School of Medicine, Redwood City, California, United States

New

📁: Administration

📅   : 10 hours ago Post Date

📅   : 109210 Requisition #

The Department of Orthopaedic Surgery is seeking an organized and dedicated Faculty Affairs Manager to join our team. This position will be instrumental in supporting a vibrant community of 99 faculty members and clinical fellows, as well as 64 affiliated faculty and visiting scholars. The Faculty Affairs Manager will oversee a wide range of administrative functions related to faculty recruitment including appointments, reappointments, promotions, onboarding, performance evaluation, and professional development.

The incumbent will ensure compliance with school and university policies. Incumbent must have strong business acumen, ability to multi-task, be extremely organized & detailed, and self-motivated. We are looking for a team player who has excellent communication skills, both written and speech, that allow high-level interactions with a diverse academic and medical community

Key Responsibilities:

Serve as the main point of contact for faculty and clinical fellows regarding administrative inquiries and support services.
Coordinate the recruitment and onboarding process for new faculty, fellows, and visitors, ensuring compliance with departmental policies and procedures.
Develop and maintain faculty records, including appointment letters, contracts, performance evaluations, and promotion documentation.
Assist in the organization of faculty meetings, retreats, and professional development programs.
Collaborate with HR and other administrative departments to facilitate faculty appointments, tenure, promotion, and reappointment processes.
Support the development and implementation of faculty mentorship programs and initiatives aimed at promoting academic success and well-being.
Monitor and report on faculty engagement, satisfaction, and retention efforts.
Prepare reports and presentations for departmental leadership as needed, analyzing data related to faculty affairs.
Stay current on relevant policies, procedures, and best practices in faculty affairs and academic administration.

Duties include*:

Provide necessary operational support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement.
Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
Serve on school or Provost's Office committees to provide input on faculty affairs issues.
Establish and manage processes and relevant communications for completion of faculty actions.
Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed.
Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.
Manage the administration of joint appointments.
Provide reporting and analysis for various faculty activities and programs to support strategic planning.
Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
Perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise staff.

* - Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

High level of attention to detail and accuracy.
Demonstrated experience in managing complex administrative processes.
Demonstrated experience training, supervising, and evaluating staff, if supervising.
Excellent communication skills.
Demonstrated problem solving and analytical skills.
High level of independent judgment and sensitivity.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

PHYSICAL REQUIREMENTS*:

Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Extended hours.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $106,656.00 to $133,055.00 per annum.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information