Faculty Affairs Administrator 4

🔍 Dean of Research, Stanford, California, United States

📁: Administration

📅   : Aug 07, 2025 Post Date

📅   : 107016 Requisition #

SCHOOL/UNIT DESCRIPTION:
The Stanford Vice Provost and Dean of Research (VPDoR) office advances, nurtures and safeguards Stanford’s research ecosystem. It recommends and promulgates new research policies and oversees implementation. VPDoR also provides financial and operational oversight for independent academic units and research support offices.

Our community ranges broadly, consisting of esteemed alumni, world class faculty and students, dynamic staff and administrators and including some of the world's most successful leaders. In realizing our mission, our staff are critical to supporting our organization’s goals and enabling Stanford faculty and students to accomplish its mission by conducting cutting-edge research with the objective of formulating innovative solutions to global challenges through interdisciplinary research activities.

POSITION SUMMARY:
Academic Affairs Manager is responsible for managing and overseeing the policies, procedures, and programs related to academic affairs within the Vice Provost and Dean of Research organization. This role involves collaborating with faculty and staff leaders of VPDoR labs/centers/institutes, and their academic affairs administrators to ensure compliance with institutional policies and to facilitate processes related to faculty recruitment, appointment, retention, promotion, while also addressing any issues or concerns that arise in relation to broader academic affairs, including visiting scholars, other visiting appointments, and other teaching appointments

The Vice Provost and Dean of Research (VPDoR) dean’s office is seeking an Academic Affairs Manager to join our team to explore a wide variety of challenges.

CORE DUTIES:

Consult and advise senior faculty and administrative leadership on program and policy development concerning academic affairs. Facilitate the processes within VPDoR of faculty recruitment, appointment and promotion, faculty salary and other compensation settings, visiting scholar appointments, etc . May provide input to university leadership on institutional, academic, and administrative policies and guidelines.
Conduct strategic analysis of data, policy, and other information relevant to critical functional area(s) of academic affairs for the organization. Identify and resolve issues of substantial significance that affect the academic affairs function beyond the immediate organization.
Ensure compliance with school and university policies, utilizing solid judgment and understanding of relationships in relevant fields.
Serve on VPDoR or Provost’s Office committees to provide input on faculty and academic affairs issues. Represent the organization to other university departments including, but not limited to, the Provost’s Office; Office of General Counsel; Office of Faculty Development, Diversity, and Engagement; Office of Technology Licensing; Dean of Research; Office of Development; and other academic units.
Contribute to the management and the direction of academic and administrative policy development for programs and operations. Interpret and explain policy and programmatic development and changes to department chairs and managers on programmatic and policy development.
Oversee the collection, management, analysis, and/or reporting of faculty and other academic appointment data.
May independently or in collaboration with the Provost’s Office, direct supervisors and managers in the interpretation and implementation of academic affairs policies, procedures, and programs.
May provide input to university leadership on institutional academic and administrative policies and guidelines for improvement.
May direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations.

MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and five years relevant experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

Strong analytical, critical thinking, problem solving, judgment, negotiating, influencing, and decision-making skills. Ability to maintain confidentiality, tact, and diplomacy.
Excellent facilitation and oral and written communication skills; ability to prepare clear and concise reports and deliver formal presentations or training to senior management and other audiences.
Strong supervision/management and staff development experience.
Demonstrated proficiency with business applications, such as Microsoft Office suite and human resource information systems.
High level of attention to detail and accuracy.
Demonstrated experience in managing complex administrative processes.
Excellent communication skills.
Demonstrated problem solving and analytical skills.
High level of independent judgment and sensitivity.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

PHYSICAL REQUIREMENTS*:

Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

Occasionally work extended hours.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Onsite/Hybrid:

The expected pay range for this position is $116,697 to $147,834 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information