Facilities Specialist (Onsite)

Facilities Specialist (Onsite only)

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: Stanford's Physics Department is a teaching and research department in the School of Humanities and Sciences.  For undergraduates, we offer Physics majors and minors with a variety of pathways.  For graduate students, we offer a Physics Ph.D. program. The department has approximately 50 faculty members, over 200 graduate students, over 100 undergraduate students, over 60 postdocs, approximately 20 administrative staff and 10 teaching staff members. 

Position Summary: The Department of Physics is seeking a Facilities Specialist (FS) to support facilities operations, maintenance, repair, upkeep, inventory tracking, lab and building safety, and refurbishing activities related to the physical environment and building systems of three Physics building: Varian building (primary), Building 60 Teaching Labs, and the Student Observatory (off-campus).

The FS will work under general supervision of the Facilities Manager and support the FM on a variety of special projects, including coordination of office moves and lab renovations. The FS will serve as the DPA (department property administrator) and provide customer-service support to the department’s two service centers (Physics Stockroom and Machine Shop), which include invoicing/billing customers, and restocking inventory. The FS will also manage the department’s shipping and receiving area. The successful candidate must be customer-service oriented, have a positive, can-do attitude, with strong interpersonal skills, and be flexible in a fast-paced environment. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management

This is a 100% FTE, continuing non-exempt position. This position will be based on the Stanford campus.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. A resume and cover letter are required. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

●       Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment).

●       Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM); implement preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements); coordinate contract work, third party vendors.

●       Identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts, events).

●       Handle property administration by completing tagging, data entry and inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers.

●       Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.

●       Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.

●       Serve as safety management coordinator by correcting identified safety issues; tracking chemical inventory, disposal, hazardous waste; communicating and implementing disposal procedures in laboratory settings; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination.

●       Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.

●       Coordinate space management and planning activities including: move coordination; updating as needed space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned). Responsible for biennial iSpace report.

●       May conduct inventory and administer store supplies, as directed.

* Other duties may also be assigned.