Facilities Specialist 2 - Deep Lab

SCHOOL/UNIT DESCRIPTION:

The Stanford Vice Provost and Dean of Research (VPDoR) office advances, nurtures and safeguards Stanford’s research ecosystem. It recommends and promulgates new research policies and oversees implementation. VPDoR also provides financial and operational oversight for independent academic units and research support offices. Our community ranges broadly, consisting of esteemed alumni, world class faculty and students, dynamic staff and administrators and including some of the world's most successful leaders. In realizing our mission, our staff are critical to supporting our organization’s goals and enabling Stanford faculty and students to accomplish its mission by conducting cutting-edge research with the objective of formulating innovative solutions to global challenges through interdisciplinary research activities.

nano@stanford supports Stanford’s interdisciplinary research ecosystem through shared scientific facilities, including clean rooms, shared instrumentation, and research/teaching spaces. The Deep Lab and End Station 2 facility enables advanced research and user operations that depend on reliable building systems, responsive facilities coordination, and strong safety partnerships.

POSITION SUMMARY:

The Facilities Specialist 2 serves as the primary onsite facilities operations point of contact for nano@stanford’s Deep Lab and End Station 2 facility, supporting cleanroom-adjacent environments, shared instrumentation spaces, and associated office/classroom areas. Working independently and in close partnership with the Sr. Director of IT & Facilities, the incumbent coordinates day-to-day building operations, vendor and contractor work (HVAC, electrical, custodial), access control processes, safety walkthrough support, and small facilities projects to sustain reliable operations and minimize disruption to research activities.

This role interfaces regularly with FacOps/building mechanics, LBRE, EH&S, external vendors, and facility users to plan and execute maintenance, shutdowns, repairs, and localized improvements. The position contributes to operational readiness, incident response coordination (e.g., power outages or utility disruptions impacting HVAC/process water), and continuous improvement through practical tracking, communication, and follow-through.

CORE DUTIES:

• Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.
• Perform condition assessments on appearance, equipment, or troubleshooting ( formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze data and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
• May supervise assigned lower-level staff engaged in supporting the physical environment and building systems.