Facilities Coordinator

🔍 Department of Athletics, Physical Education, and Recreation, Stanford, California, United States

New

📁: Facilities

📅   : 16 hours ago Post Date

📅   : 106355 Requisition #

Welcome to Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”), the premier intercollegiate athletics program in the country. With an unparalleled record of 136 NCAA team championships, we are the proud Home of Champions. Our success isn’t just measured in trophies; it’s reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university’s physical education, recreation, and wellness initiatives. At Stanford, we don’t just embrace excellence; we define it. We don’t just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, “The DAPER Way,” which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.

We are seeking a Facilities Coordinator to oversee and manage the daily operations of Arrillaga Family Sports Center and various administrative duties. This position is responsible for the maintenance, budget oversight, and safety/security, and works closely with the varsity coaching staff. Additionally, this position supports special outside events.

CORE DUTIES

Facility Management

Serve as the facility operations and maintenance point of contact.
Inspect the facility for maintenance, janitorial, and fire safety issues.
Implement and update facility policies and procedures to include facility access, emergency action plans, standard operating procedures, cleanliness and preventative maintenance.
Monitor the status of work orders to ensure all repairs are done in a timely manner.
Coordinate with outside contractors to ensure work does not disrupt facility activities.
Manage energy and water conservation.
Ensure facility compliance with federal, state, and county public health and safety regulations.
Implement facility security programs by developing procedures/practices, distributing keys, monitoring access points, assessing security infrastructure needs (security cameras, interlocks, and alarms), and assessing/changing door access schedules.
Coordinate communications services (telephony liaison, network administrator), provide updates/alerts/notifications to building occupants, and oversee mailing services/shipping/delivery.

Administrative

Prepare and monitor budgets for assigned facilities, under the supervision of the Assistant Athletics Director, Facilities.
Coordinate the purchasing, inventory and maintenance of equipment related to the office spaces, mechanical rooms, and special events.
Oversee additional facility support staff as needed.
Work with coaches, vendors, and rental group representatives to ensure their needs are met.
Support game day operations through event set-up/takedown and coordination with staff.
DAPER Keys and card access.
Property Management/ Asset management programming.
Fleet Management oversight.
Other duties as assigned.

MINIMUM REQUIREMENTS

Education and Experience

Associate degree and two years related, demonstrated facilities administration experience, or a combination of education and relevant experience.
Candidate must have related experience in facilities management or a combination of education/internship experience.

Knowledge, Skills, and Abilities

Analytical skills to analyze and track complex space, equipment and financial data.
Demonstrate interpersonal skills, mature judgment when interacting with a broad range of people, including faculty/vendors/stakeholders/program areas, both individually and in groups.
Ability to coordinate daily activities, including scheduling multiple projects with competing priorities, measuring quality assurance, monitoring of maintenance activities, and supervision of personnel.
Ability to follow written and verbal directions and communicate those instructions.
Working knowledge of applications such as Microsoft Excel and Word.
Demonstrated ability to analyze and interpret policy.
Demonstrated ability to provide a high standard of customer service.

Certifications and Licenses

CPR, AED, and First Aid or ability to obtain these certifications upon hiring
Must possess and maintain a valid California non-commercial Class C Driver’s License

Physical Requirements

Frequently stand/walk, seated, performs desk-based computer tasks.
Occasionally climb (ladders, scaffolds or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds.
Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
Ability to drive day or night.

Working Conditions

Routine work during evenings and weekends and occasional extended hours.
Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May work at heights 4 – 10 ft.

Work Standards

When conducting university business, must comply with California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

DAPER’s Integrity:

This position, along with all DAPER coaches and staﬀ, is responsible for the integrity of Stanford’s intercollegiate athletics program, recreation and wellness department, and for the reputation of Stanford University. This position is responsible for ensuring that your involvement with DAPER activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students, and alumni. Additionally, this position must comply with University policies and procedures, NCAA, and conference rules and regulations.

This role is non-exempt.

The expected pay range for this position is $34.99 to $36.06 per hour.

Stanford University provides pay ranges representing its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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