Events Manager

🔍 Dean of Research, Stanford, California, United States

New

📁: Marketing

📅   : 5 days ago Post Date

📅   : 106162 Requisition #

SCHOOL/UNIT DESCRIPTION:
The Center for Democracy, Development and the Rule of Law (CDDRL), at Stanford University is an interdisciplinary center for research on development in all of its dimensions. CDDRL bridges the worlds of scholarship and practice to understand and foster the conditions for effective representative governance, promote balanced and sustainable economic growth, and establish the rule of law. Our faculty, researchers, and students analyze the ways in which democracy and development are challenged by authoritarian resurgence, misinformation, and the perils of a changing climate.

Our VPDoR Diversity Journey:

We create a hub of innovation through the power of diversity of disciplines and people.
We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
We promote a culture of belonging, equity, and safety.
We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:
CDDRL is seeking a full-time skilled events professional to join our team! The Events Manager will be responsible for planning and executing ongoing and frequent center events, including multi-day academic conferences on campus, invitation-only events/lectures/receptions, weekly research seminars, and co-sponsored interdepartmental events/seminars/lectures (in-person, hybrid, and virtual). Additionally, this role will plan and execute large, high-profile special events with international dignitaries, visiting scholars, donors, alumni, and public and government officials—dinners, lectures, and receptions. Under the direction of the Communications Manager, The Events Manager will independently plan and manage event budgets and logistics, including venue research, selection and booking, contract approvals, catering, and A/V vendor procurement, develop and manage event websites, registration and attendee tracking, and pre- and post-event evaluations. This role will also lead and provide on-site event support and envision and produce event-related collateral material.

The Events Manager will also support the operations of one of the center’s flagship leadership programs, the Fisher Family Summer Fellows Program, which brings 26-28 global leaders to Stanford each summer for a three-week intensive academic training program.
Successful candidates will have excellent organizational skills, including attention to detail and the ability to multitask, time management skills, and the ability to prioritize a large volume of tasks. They are self-motivated, enthusiastic, and willing to learn new technology. Strong interpersonal skills will be of value, as will experience building and maintaining relationships with a diverse network of individuals and organizations.

This position will be based on Stanford’s main campus and will be hybrid (3 days per week), subject to operational need. Employees must be available to come into the office for special events outside of their regular hybrid schedule.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.

For consideration, please submit a cover letter and resume.

CORE DUTIES:

Design, plan, implement, and coordinate customized events.
Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
Consult with stakeholders to determine objectives and requirements.
Inspect event facilities to ensure they conform to the event needs.
Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
Utilize and/or maintain complex databases. May use specialized event planning software.
May inspect event facilities for maintenance, janitorial and fire safety issues.

MINIMUM REQUIREMENTS:
Education & Experience:
Associate degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated success planning events.
Ability to work both independently and as part of a team.
Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
Demonstrated creativity, problem-solving skills, taking initiative, judgment, and decision-making skills.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented.
Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certifications and Licenses:

Must possess and maintain a valid California non-commercial Class C Driver’s License

PHYSICAL REQUIREMENTS*:

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Ability to drive day or night

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

May require some travel and working evenings and weekends.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
When conducting university business, must comply with California Vehicle Code and Stanford University driving requirements
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

For On-site or Hybrid positions:

The expected pay range for this position is $68,848 to $84,290 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information