Director of Finance and Operations

🔍 Doerr School of Sustainability, Stanford, California, United States

New

📁: Administration

📅   : 1 day ago Post Date

📅   : 106983 Requisition #

This position has been deemed critical by the Stanford Doerr School of Sustainability Dean’s Office and is exempt from the hiring pause.

This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

About Us

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, click here.

We are seeking to hire a Director of Finance and Operations (DFO) for the educational programs of Change Leadership for Sustainability (SUST) and Earth Systems. The DFO will provide administrative management for both programs. SUST is an interdisciplinary co-terminal master’s program that prepares leaders to radically accelerate the transition to a more sustainable society. Earth Systems is an interdisciplinary environmental science undergraduate major and coterminal master’s program. The DFO provides management and coordination of administrative and operational functions for the programs, supports collaboration with other offices within the school and the university, and represents the programs’ administrative interests as appropriate. This position reports jointly to the Faculty Director/Senior Associate Dean for Education and the Senior Associate Dean for Finance and Administration. In this role, you will be joining a hard-working and collaborative group of colleagues who are passionate about advancing the school’s educational mission, dedicated to supporting our students, and committed to fostering a culture of openness, respect, mutual support, and innovation within our community. If you are a strong administrator and collaborative leader who is excited to make a meaningful impact in the field of sustainability education, this position may be the right career opportunity for you!

Your Responsibilities will include:

General Administration

Responsible for the accuracy and integrity of the programs’ administrative processes and practices and their consistency with University and School policies and guidelines.

Financial Management

Direct all fiscal operations for the programs, including:

Develop budget plans and resource allocation in response to programmatic needs and goals.
Oversee day-to-day financial management of individual accounts and transactions, ensuring that all relevant regulations and policies are adhered to, appropriate cost controls are in place, and necessary records are maintained.

Personnel Administration

Responsible for all personnel activities within the programs, including:

Manage administrative and student services staff.
Work closely with School Human Resources and central offices in administering various personnel functions, including staffing plans, postings, classifications, hiring, and performance management.
Oversee all personnel transactions for academic staff, administrative staff, students, and others.

Student Services

Supervise the Student Services Officers’ programs and provide day-to-day oversight, ensuring that effective support is provided to the programs’ students and academic programs. This includes oversight of admissions, allocation of financial aid, teaching assistantship funding, and coordination of teaching programs (courses and degrees, time schedule, etc.), and services to students.

Facilities and Property

Ensure appropriate maintenance of all programs’ facilities and equipment.
Serve as the programs’ representative on all facilities and renovation projects.
Maintain/manage current space and equipment inventories for the programs.

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position, you will need:

Bachelor’s degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.
Demonstrated leadership and supervisory skills, including conflict resolution.
Excellent planning and organizational skills.
Excellent communication skills.
Strong financial expertise in accounting, budget planning and financial forecasting.
Strong expertise in grants and contract administration.
Strong negotiation and interpersonal skills.
Attention to detail and accuracy.
Strong analytical and problem-solving skills.
Strong skills with Microsoft Office suite.
Strong knowledge of industry standards and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.
Ability to multitask and manage deadlines.

In addition, our highly preferred qualifications include:

A demonstrated track record of creating a supportive and cooperative work environment.
A flexible, open-minded, and collaborative work style.
Ability to work well with all Stanford colleagues and to establish credibility and trust with diverse groups, including faculty, staff and students.
Ability to build and advance partnerships to achieve common goals.
Strong diplomacy and excellent judgment.
Ability to adapt and innovate in a dynamic environment.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

The expected pay range for this position is $160,294 to $199,273 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information