Director for Executive Administrative Support

🔍 Residential & Dining Enterprises, Stanford, California, United States

📁: Administration

📅   : May 08, 2023 Post Date

📅   : 96939 Requisition #

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MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and eight years of relevant experience, or combination of education and relevant experience. Master’s degree is preferred.

Knowledge, Skills and Abilities:

Highly developed business acumen, preferably in an academic setting; strong relevant subject matter knowledge
Enthusiasm with a “can-do” attitude in cultivating R&DE’s culture of excellence.
Demonstrates compliance with R&DE and Stanford policies, core values, principles and tenets.
Demonstrated extensive high-level experience supporting the top executive of a complex organization.
Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills; demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines. Work accuracy is essential.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Demonstrated solid planning and organizational skills; strong analytical, critical thinking, planning, organization, prioritization, creativity, productivity, initiative, ownership of projects, resourcefulness, problem solving, negotiating, influencing, emotional intelligence, and decision-making skills. Ability to weigh various options and their merits towards positive outcomes for R&DE.
Demonstrated ability to perform duties with a high level of professional maturity, flexibility, discretion, confidentiality, judgment, diplomacy, and tact while handling and managing stress in fast-paced and dynamic work environment.
Understands and demonstrates importance of the political landscape in actions and decision-making processes.
Demonstrated interpersonal and customer relation skills and understanding of group dynamics. Successful track record of establishing credibility and trust with a diverse client group.
Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.

Demonstrated experience working independently and as part of a team is essential.
Demonstrated ability to develop and meet budget goals.

Excellent interpersonal, written and oral communication skills, including editing and proofreading.
1. Listening: actively listens, demonstrates interest and understands the subtext.
2. Speaking: ability to present verbal information clearly, articulately and in a way that engages the recipient.
3. Business Writing: ability to compose written information that is clear, well-structured, and grammatically correct, and develop reports and PowerPoint presentations. Compose, review, and edit printed and electronic correspondence, including confidential correspondence and communications with University senior administrators. Create interdepartmental communications and develop marketing collateral for distribution to targeted markets.
Advanced computer skills and demonstrated experience with Microsoft Office Suite software and e-mail applications. Knowledge of Stanford applications (Axess, Oracle, Outlook) strongly desired.
Ability to direct the work of others
Prior work experience at Stanford and/or in higher education is strongly preferred.

Core Competencies:

ORGANIZATIONAL AWARENESS

Political Astuteness

Adherence to Protocol/Policies/Procedures

Work Culture

COMMUNICATION

Listening

Public Speaking

Business Writing

Conflict Management & Facilitation

INTERPERSONAL SKILLS

Influence

Developing Others

Relationship Management

PROBLEM-SOLVING

Intellectual Curiosity

Conflict Facilitation and Management

Innovation and Creativity

INTEGRITY

Trust and Credibility

Respect

Business Partnerships

SELF MANAGEMENT

Judgment

Task Management

Accountability

Certifications and Licenses:

Valid non-commercial California driver’s license for necessary travel on campus to departments/schools/units using R&DE electric vehicles.

PHYSICAL REQUIREMENTS*:

Frequently stand/walk, sit, constantly perform desk-based computer tasks; use a telephone, grasp lightly/fine manipulation.
Occasionally reach/work above shoulders, twist/bend/stoop/squat, grasp forcefully, write by hand, sort/file paperwork, lift/carry/push/pull objects that weigh up to 20 pounds.
Rarely kneel/crawl, operate foot and/or hand control.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Must be flexible to work evenings and weekends on an occasional basis as requested.
The role is designated as hybrid and will require onsite presence of 3-4 days per week. Onsite presence may fluctuate and will be dependent upon events and other departmental needs.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

The expected pay range for this position is $140K to $145K per annum( $67.31 -$69.71 / hour).

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

· Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

· A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

· A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

· Discovery and fun. Stroll through historic sculptures, trails, and museums.

· Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information