Development Coordinator

🔍 Dean of Research, Stanford, California, United States

📁: Development

📅   : Sep 12, 2024 Post Date

📅   : 104569 Requisition #

Main Work Location: Stanford Historic campus

Schedule: Hybrid work schedule (2 days per week on-site). Occasional event staffing may be required (evenings and weekends).

To Apply: Please submit a cover letter and a resume with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.

Stanford University’s Office of Development (OOD) advances Stanford’s mission by raising philanthropic support from alumni, parents, families, friends, and institutional funders. Working in concert with volunteers and academic leaders, OOD staff members strive to accelerate Stanford’s purposeful impact in the world. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

The central Dean of Research team supports and interacts regularly with the Office of the Vice Provost and Dean of Research and provides development staffing for Stanford’s independent research institutes and centers. Stanford University’s Office of Development (OOD) is seeking a Development Coordinator for the central Dean of Research development team. Reporting to the Associate Director of Development, the Development Coordinator will provide administrative support for fundraising programs and activities for the Stanford Institute for Human-Centered Artificial Intelligence (HAI), Stanford Data Science (SDS), and Stanford Center on Longevity.

Your primary responsibilities include:

Administrative Management
○ Planning and scheduling complex calendars and resolving calendar conflicts with limited or no consultation.
○ Preparing agendas, taking meeting minutes, booking conference rooms, providing or arranging for AV setup, and tracking on post-meeting follow up as needed.
○ Verifying and processing financial reimbursements for the team.
Portfolio/Donor Management
○ Coordinating meetings with donors including scheduling, reservations or catering, parking arrangements, and day-of setup.
○ Gathering, reviewing, and updating information about prospects, donors, and gifts; requesting assignments, and generating reports using the university external relations databases.
○ Translating updates via email or in meetings relating to donors moving through the gift cycle and updating the relevant CARD modules, gift information, or stewardship implications.
Event Support
○ Supporting gift officers in the planning, implementation, and coordination of events at various levels. Could include reviewing/tracking lists of attendees, coordination of event planning meetings, taking notes, scheduling meetings with faculty members, catering arrangements, restaurant reservations, and on-site support such as equipment set up and table arrangements.
Special Projects
○ Coordinating travel for gift officers as needed for donor visits and/or conference attendance.
○ Other duties and projects as assigned.

To be successful in this position, you will bring:

Bachelor's degree and one year relevant experience or a combination of education and relevant experience.
The ability to work efficiently, multitask, prioritize quickly, meet deadlines, and achieve goals using an exceptional attention to details.
Excellent interpersonal and communication skills and ability to interact with a wide range of people.
A growth-based mindset, openness to feedback, and desire to take leadership and growth opportunities for professional development.
A demonstrated ability with Microsoft Office suite, especially Outlook, Word and Excel or the ability to quickly learn the suite through courses and online videos.
Knowledge of database systems, for example Microsoft Access, Raiser’s Edge, Salesforce, or the ability to quickly grasp new computer databases.
A commitment to promoting and supporting an environment of diversity and inclusion.

PHYSICAL REQUIREMENTS:

Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.

WORKING CONDITIONS:

May require working flexible hours, including nights and weekends. Regular travel may be required.

WORK STANDARDS:

When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $35.10 – $43.75 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is For You

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Bay Area employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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