CAS Manager

Central Administrative Services (CAS) Manager

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: The mission of the Stanford Chemistry Department is to deliver excellence in education and research by attracting the very best faculty and students.  The Department serves 26 faculty members, 5 lecturers, ~90-100 postdocs, ~250-300 PhD students, ~10 research staff, and 30 administrative staff, with an annual consolidated budget of approximately $30 million. The Department facilities consist of over 300,000 square feet of research, classroom and administrative space spread over 6 buildings.

Position Summary:

The Department of Chemistry at Stanford University seeks a Central Administrative Services (CAS) Manager.  The CAS Manager will work under general supervision of the Director of Finance and Operations for the Chemistry Department and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written and oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to administration and the ability to translate this information into operational successes will be critical.

This is an ideal role for a professional who enjoys working and supervising people and managing administrative processes.  This position oversees a strong administrative suite of professionals that support the Chemistry Department faculty and their research programs.  The successful candidate will interact on a regular basis with faculty and senior administrative staff in the Department.  Expert skills in people and process management are needed to be successful in this position.

This successful candidate will supervise a team of up to 10 experienced administrative associates who work closely with the faculty, students and lab staff.  The position requires an advanced knowledge and understanding of personnel supervision, Stanford policies and administrative systems.  The successful candidate must demonstrate the ability manage an engaged, highly productive staff, work as an effective team member as well as work independently exercising sound judgment and decision-making on a daily basis.

This is a 100% FTE, continuing, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

●      Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

●      Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

●      Analyze and interpret policies; develop, revise and implement procedures for program or function.

●      Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

●      Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

●      May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

●      May direct staff to perform various tasks and assignments. May also supervise staff.

* Other duties may also be assigned.