Business Administrator

This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position. 

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

About Us 
The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, click here.

A new, global-facing publication to be based at the Stanford Doerr School of Sustainability aims to become a go-to platform for ideas from sustainability change-agents – a platform that broadens the sustainability conversation, helping to clarify actionable approaches for impact. 

The publication seeks a full-time business administrator with proven skills in planning, budgeting, project management and human resources. This is an opportunity to be a key member of a team creating a publication featuring frontier ideas, diverse voices, innovative analysis, and illuminating debate about one of the most crucial and complex issues of our time – a publication based at Stanford, which has a new sustainability school that is plowing fresh intellectual ground.

The business administrator will work closely with the publication’s editor-in-chief and other members of the leadership team as the publication and team grow. The person also will interact with the publication’s advisory committee and other stakeholders. The business administrator will report to the editor-in-chief.

Your Responsibilities will include:

• Developing and maintaining the publication’s budget, in consultation with the publication’s leadership on budget priorities and strategy and working with relevant Doerr School Dean’s Office units and other Stanford offices on budgeting procedures.
• Overseeing and executing project management across the publication’s work streams, including: designing, building, and managing an efficient and effective system of project-management software that will be used by the publication’s leadership and staff; calculating and sequencing timeframes for various streams of deliverables; working with outside contractors and internal staff to monitor progress on deliverables;  identifying any issues in that progress; structuring strategic discussions with, and writing reports that include recommending solutions to, the publication’s leadership about the implications of that progress on the publication’s broader strategy.
• In consultation with the publication’s leadership about hiring strategy, managing the hiring process and its workflow, including: drafting job postings for leadership review that comply with Stanford human-resources policy; overseeing and executing communication with job applicants throughout the hiring process; assisting leadership in reviewing applicants; and working with necessary offices at the Doerr School and elsewhere at Stanford to execute hiring agreements and to assist with onboarding new hires.
• Researching and managing the creation and maintenance of the publication’s distribution list. 
• In consultation with the publication’s leadership about strategic priorities, planning and developing agendas for, and overseeing the logistics of, meetings with the publication’s advisory committee, and managing certain communication with committee members.
• Planning, designing, and drafting presentations about the publication for a variety of internal and external audiences. 
• Administrative duties including expense accounting, program planning, payment of authors and other contractors, and some scheduling.