Stanford Libraries is looking for a full-time Branch Operations Specialist to join the Terman Engineering Library team. The Libraries values are rooted in a commitment of mutual respect and the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.
About Stanford Libraries:
Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.
About the Position:
The Branch Operations Specialist in the Terman Engineering Library performs routine circulation, reserves, and technical processing operations of the library and supervises student workers assisting with these and other branch operations. This position shares roles and responsibilities with the other Branch Operations Specialists and reports to the Engineering Library Digital Technology Manager. The Terman Engineering Library is one of the most-heavily used branch libraries on campus and supports the nine departments within the School of Engineering.
Work Schedule:
40 hours per week - M-F, 8:45am-5:15pm
Eligible for hybrid work schedule (1 WFH day per week, as assigned by supervisor), following completion of training period, and contingent upon consistent, excellent performance and departmental needs.
Core Duties:
35% Materials Processing, including job duties such as:
● Receive and prepare new acquisitions and items paged from off-auxiliary libraries.
● Process new books prior to shelving and notify requesting patrons of availability.
● Create, maintain or delete records for Course Reserve collections.
● Receive and process items from auxiliary libraries; prepare return shipments.
35% Collection Maintenance, including job duties such as:
● Process print and online Course Reserve materials.
● Screen and evaluate circulated materials for a variety of treatment options (i.e. repair, bindery).
● Perform searches for missing items.
● Stack maintenance, straightening, and shifting collections.
● Inventory projects and reports.
15% Public Interaction, including job duties such as:
● Perform routine circulation functions such as charging, discharging, managing holds, and accepting payment of library fines.
● Execute library policy on overdue and replacement fines.
● Perform routine library privileges services according to established policies and procedures.
● Create/update library cards and issue borrowing privileges. Assist patrons with access problems, route problems to supervisor.
● Answer informational and ready reference questions in person and via email with clarity, accuracy and professionalism.
● Instruct users in the use of library catalog and other basic informational resources.
● Communicate with faculty and teaching assistants to obtain and process print and online items for class course reserves.
5% Supervision and Administration, including job duties such as:
● Train student and hourly workers in assigned routine service desk operations and routine collection maintenance activities.
● Assist with ordering supplies.
5% Building and Facilities, including job duties such as:
● Opening and/or closing activities such as managing doors, lights and computers.
● May perform walk-throughs to monitor or clear the building of all patrons.
● Investigate door alarms, report building or patron incidents to supervisors, Facilities and/or public safety as appropriate.
5% Computing Support, including job duties such as:
● Using common computer programs such as word processing, spreadsheets, web browsers, and email clients.
● Monitor library email account and reports.
● Edit library web pages and Google Drive documents as needed; monitor and update links.
● Assist users and perform basic troubleshooting for library technology such as photocopiers, printers, microfiche readers, library websites, etc.
Other duties as assigned, in addition to the above listed duties based on departmental need.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Minimum Education and Experience Required:
· Two-year college degree or above plus one or more years of experience in an academic library, or equivalent combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities Required:
● Demonstrated interpersonal and organizational skills.
● Ability to understand and communicate library policy.
● Ability to apply judgment in choosing procedures and evaluating alternatives.
● Ability to learn library operational skills.
● Basic leadership skills.
● Experience with direct interaction with patrons.
● Demonstrated computer literacy with word processing, spreadsheets and communication software such as email and shared workspace software.
● Demonstrated familiarity with computer hardware troubleshooting.
● Proven track record with handling complex procedures from beginning to end.
● Exhibit strong analytical and problem-solving skills.
● Demonstrated ability to perform detailed tasks accurately and efficiently.
● Possess strong communication skills in English.
Physical Requirements
● Constantly sit, perform desk-based computer tasks.
● Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
● Stand/walk, reach/work above shoulders, writing by hand.
● Rarely use a telephone, kneel/crawl, climb (ladders, scaffolds, or other), operate hand controls.
● Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 70 pounds.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions
● May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
Work Standards
● Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
● Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
● Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
The expected pay range for this position is $26.53 - $33.01 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.
Phillip Cheng
Office of the Vice Provost for Student Affairs
Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.
Denisha Clark
School of Medicine
I like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.
Laura Lind
Office of the President and Provost
Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.