Associate Vice President, Finance & Administration and Managing Director of Stanford Redwood City Campus

🔍 Land, Buildings and Real Estate, Redwood City, California, United States

New

📁: Finance

📅   : 6 days ago Post Date

📅   : 106332 Requisition #

Welcome to Land, Buildings & Real Estate:

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a LEGACY."

LBRE employs over 600 staff, has an operating budget of more than $400 million, and oversees the university capital plan which is currently over $3 billion. In addition to operational responsibilities on the historic main campus, LBRE manages Stanford Redwood City (SRWC). Operational core responsibilities of both campuses include building and grounds maintenance, transportation and parking systems, and utilities and water systems. LBRE also manages Stanford’s commercial real estate investment portfolio with a net asset value of approximately $6 billion.

Job Purpose:

LBRE seeks a collaborative and strategic leader for the position of Associate Vice President, Finance and Administration and Managing Director of Stanford Redwood City (AVP). Reporting to the Vice President for Land, Buildings and Real Estate, the AVP will oversee Finance, IT Services, Maps and Records, the Cabinet/Boards (for LBRE related responsibilities), Central Support Services, Stanford Redwood City Campus (SRWC) operations and co-management of finances in the Real Estate department. The AVP coordinates closely with the office of the Vice President of Business Affairs and Chief Financial Officer, and the University Budget Office to assure timely and accurate information to support operational budget planning, the university capital plan, LBRE’s annual report, debt compliance and external university auditors.

The AVP has responsibility for all financial and accounting controls for the various businesses within LBRE. The AVP will be directly involved in funding strategies for the capital plan which are documented in funding agreements signed by the provost and other senior leaders. They will bring visionary and critical thinking skills to help advance current initiatives including efficiency measures and departmental impacts of federal administration policy changes affecting Stanford. The AVP will embrace the LBRE Core Values of Leadership, Exploration, Gratitude, Accountability, Community and You, in their management style and help to build an organization where these qualities serve as the foundation for successful and rewarding careers for all employees.

Core Duties*:

Develop and manage department operating budgets, reforecasts, controls, funding, and reporting.
Oversee capital project funding strategy and documentation, controls, and reporting.
Obtain knowledge of federal rules and regulations related to indirect cost recovery and service centers. Set service center rates annually or more often as required.
Work with the CFO’s office on debt issuance, debt compliance, and annual attestations as requested.
Prepare and manage university written communications including but not limited to funding documentation, the annual budget letter, sections of Stanford’s Budget Plan including the Capital Budget and Plan and information on LBRE operations and prepare and distribute LBRE’s annual report.
Oversee the coordination of the Board of Trustees Land and Buildings Committee and Cabinet agendas, and the SMC Board of Director’s (for Real Estate) including delegations of authority, project write-ups, presentations, and minutes.
Lead, manage, and support teams across multiple disciplines including finance, accounting, IT (e.g., LBRE business systems), maps and records, and administrative services.
Oversee the management of SRWC including operations, facilities, and programs.
Participate in the “One Stanford” initiative with Stanford Medicine and Stanford Health Care on topics including but not limited to SRWC, transportation and utilities.
Participate in the management, tracking and reporting of the Stanford Infrastructure Program (SIP), General Use Permit (GUP) reserve, Capital Facilities Fund (CFF), Facilities Reserve along with related budgets, funding, and expenditures.
Develop funding requests for operations & maintenance costs on new buildings in alignment with the capital plan.
Coordinate the projection of building renewal funding needs.
Participate in a variety of university groups including but not limited to the Senior Associate Deans group, Provost Capital Plan group, LBRE/Provost meetings and presentations, University Management Group, Systems Governance Group, Board and Cabinet meetings (as required), One Stanford Governance committee, and Board Member of the Stanford Utilities Power, LLC.
Manage approximately eight direct reports with staff of approximately eighty-five.

*Other duties may also be assigned

Education & Experience:

Master’s degree in business/finance and ten years relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

The successful candidate will bring many of the following professional qualifications, skills, experience, and personal qualities:
Excellent communication skills – both verbal and written.
Experience in financial presentations and reporting.
Demonstration of team and relationship building.
Track record as a competent, successful financial manager of a large, complex, well-run organization known for strong financial management discipline and systems.
Outstanding financial expertise coupled with strong technical knowledge; deep understanding of financial operations; experience implementing complex and best-in-class business and accounting systems and processes across an organization.
Ability to oversee a wide range of functional areas, including facilities, information technology, support services, and others.
A proven track record as a manager, leader, and developer of diverse teams made up of skilled professionals.
A broad (conceptual and analytical) thinker with a strong business and finance acumen.
A commitment to continuous learning and forward-thinking, engaging in practices that serve to anticipate opportunities and challenges in a rapidly changing environment.
Excellent problem-solving abilities and business judgment.

Certifications and Licenses:

Advanced credentials in business/finance (e.g., Certified Public Accountant) preferred.

Physical Requirements*:

Constantly sitting.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
Rarely reach/work above shoulder.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

Routine extended working hours during peak cycles; travel to school/unit sites across university.

Work Standards:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

The expected pay range for this position is $340,500.00 to $510,000.00 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information