Associate Director, Program Administration

🔍 Vice Provost for Student Affairs, Stanford, California, United States

New

📁: Administration

📅   : 8 hours ago Post Date

📅   : 106901 Requisition #

Job Purpose:
Under minimal supervision, lead and manage residential programs and operations that support student life and learning across Stanford's undergraduate residential communities. The role requires subject matter expertise in student affairs, programming logistics, financial stewardship, and community development.

Core Duties and Responsibilities
Lead the planning and operations for programs or functions that have significant business, regulatory, and/or technical challenges requiring subject matter expertise (30%)

Oversee undergraduate residential program operations, including support and logistics for Resident Assistants (RAs), Resident Fellows (RFs), and house programming.
Advise student staff and residential communities on financial policies and procedures.
Provide leadership and administrative support to the co-op council and coordinate with Residential & Dining Enterprises (R&DE) and the Committee on Residential Life (CoRL).
Direct the work of Community Coordinators and support their day-to-day functions and professional development.

Oversee and manage budgets (20%)

Manage house and community budgets, including centrally distributed programming funds.
Provide budget oversight for RF discretionary accounts and advise on responsible fiscal practices.

Represent the program within ResEd and across campus (15%)

Serve as liaison between ResEd and internal/external partners including the Office of Student Engagement, Frosh Council, ASSU, Fraternity & Sorority Life (FSL), and the Vice Provost for Undergraduate Education (VPUE).
Coordinate university-wide programming partnerships and support major residential events.

Evaluate programs or functions, policies, and procedures; identify issues and develop alternative solutions (15%)

Assess the effectiveness of RA and RF-led programming.
Develop and revise programming guidelines to align with departmental goals and compliance expectations.
Resolve challenges related to program budgets and purchasing processes.
Conduct financial analysis on house spending, programming trends, and vendor usage.
Provide strategic recommendations for use of funds in areas such as retreats, travel, event swag, and contracts.

Assess and develop training (10%)

Train and mentor Community Coordinators (CCs).
Contribute to RA and RF training curriculum development and delivery, with a focus on equity, policy, and engagement.

Develop outreach strategy and maintain compliance (10%)

Serve as a key contact for RFs regarding ResEd policy and resource navigation.
Address compliance and feedback concerns related to financial stewardship and programming expectations.

Minimum Education and Experience

Bachelor’s degree and five years of relevant experience, or a combination of education and relevant experience.

Required Knowledge, Skills, and Abilities

Expertise in student affairs, program operations, and budget management.
Strong interpersonal, written, and oral communication skills.
Demonstrated ability to manage shifting priorities and complex projects.
Skill in problem solving, decision-making, and working independently or on a team.
Understanding of university policies, student development, and diversity, equity, and inclusion practices.

Physical Requirements

Frequently perform desk-based computer tasks and attend meetings across campus.
Occasionally lift materials up to 20 pounds.

Work Standards

Comply with all university policies, including confidentiality, fiscal accountability, and adherence to safety practices.
Contribute to a culture of care, inclusion, and collaboration within Residential Education and Student Affairs.
This is a hybrid position with at least 3 days onsite

The expected pay range for this position is $120,038 - $137,000 annual

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply:

We invite you to apply for this position, please submit your résumé and a one-page cover letter along with your online application.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information