Associate Director of Finance

🔍 School of Medicine, Stanford, California, United States

New

📁: Finance

📅   : 2 hours ago Post Date

📅   : 107851 Requisition #

Stanford Department of Obstetrics & Gynecology improves the health of women and people of all genders through innovative and compassionate care, education, advocacy, and discovery. Our faculty practices medicine in world-class hospitals and are internationally recognized for the medical, surgical, and reproductive Obstetric and Gynecologic care they provide to their patients. Our faculty is committed to the highest level of basic and clinical research in Obstetric and Gynecologic science, and our staff is dedicated to providing the support and structure to facilitate our department’s success. In particular, we are focused on innovative translational medicine; bringing scientific results from the bench to the bedside. Our vision is to be local and global leaders, advancing and transforming the health of women and people of all genders across the lifespan.

As one of 19 clinical and 12 basic science departments within the School of Medicine, Ob/Gyn manages a complex $60 million portfolio encompassing clinical revenues, sponsored research, endowments, gifts, and operating funds. We are deeply integrated across Stanford Medicine’s academic and hospital systems, fostering cross-disciplinary innovation that drives transformative care and discovery.

The department’s administrative and financial operations are led by the Director of Finance and Administration (DFA), supported by the Associate Director of Finance (Financial Manager 2). Together, these leaders ensure financial integrity, strategic resource management, and operational excellence in support of the department’s mission.

About the Role
The Associate Director of Finance serves as a key strategic partner and operational leader within the Department of Obstetrics and Gynecology. This role reports to the DFA and manages the department’s financial operations, oversees a broad portfolio of clinical and research funding, and leads the finance team to ensure alignment with Stanford Medicine’s academic, clinical, and research missions. The Associate Director partners closely with the DFA, Department Chair, and hospital leadership on financial matters, and provides leadership coverage for department finances in the DFA’s absence.

Job Summary

Financial and Operational Planning

Partner with the DFA and Chair to develop long-range financial plans and cascade into shorter-range financial strategies that align with departmental and institutional goals.
Lead annual budgeting, forecasting, and multi-year planning across all funding sources, including clinical operations, sponsored research, endowments, and gifts.
Provide analytical insight and data-driven recommendations to support strategic decisions and resource allocations.
Anticipate emerging needs and risks by monitoring internal trends, regulatory changes, and external funding shifts.
Collaborate with Stanford Health Care, Stanford Medicine Children’s Health, and School of Medicine leadership to develop business plans and negotiate funds flow agreements that support clinical and academic initiatives.
Evaluate existing systems and lead automation or process redesign efforts to improve data accuracy, workflow efficiency, and compliance.

Financial Management

Direct a $60M portfolio encompassing clinical revenue, strategic hospital support, sponsored research, endowments, and gifts.
Oversee financial reporting, reconciliation, and compliance across all funding sources.
Manage faculty portfolios, clinical revenue analyses, and fiscal year-end closeouts.
Design and implement systems, policies, and internal controls for accuracy, accountability, and compliance.
Lead continuous improvement initiatives to strengthen internal controls and streamline reporting.
Collaborate with hospital and university partners to ensure consistency in financial reporting, compliance, and policy alignment.
Serve as the department’s subject matter expert on financial systems, reporting tools, and university requirements.
Advise leadership on budget strategy, cost recovery, and long-term financial planning.

People Management and Leadership

Lead and develop the department’s finance team, ensuring high performance through coaching, mentoring, and training.
Establish clear goals and expectations, manage performance, and oversee recruitment, workload allocation, and succession planning.
Cultivate a collaborative, inclusive, and high-performing culture that supports staff engagement and professional growth.
Ensure staff have the tools, systems, and resources necessary to deliver high-quality financial support.
Represent the DFA and department in internal and external meetings, committees, and projects, providing financial expertise and continuity.
Partner with leadership to advance departmental initiatives around employee engagement.
Build cross-functional collaboration with administrative, hospital, and university colleagues to support coordinated financial operations and shared initiatives.

Operations Management and Leadership

Collaborate with hospital partners, the School of Medicine, and university administration to ensure consistency in reporting, compliance, and policy alignment.
Lead continuous improvement projects to streamline data reporting and strengthen internal controls.
Serve as a departmental expert on financial systems, reporting tools, and compliance requirements, ensuring staff and faculty have the resources they need to succeed.

Required Education and Experience
Master’s degree and six years of progressively responsible experience in finance, accounting, or business management, or a combination of education and relevant experience.

Required Knowledge, Skills, and Abilities

Leading (Navigation and Communication)
Demonstrated ability to lead administrative and finance teams across multiple missions (clinical, research, and education):

Cultivate strong partnerships with faculty, staff, hospital leadership, and institutional stakeholders, using diplomacy and tact to build trust and consensus.
Communicate complex financial concepts clearly to diverse audiences, influencing decision-making and advancing department priorities.
Effectively guide teams through change and foster an environment of collaboration, respect, and accountability.
Demonstrated commitment to employee engagement best practices in leadership and communication practices.

Planning (Vision, Mission, and Strategy)
Demonstrated knowledge, skill, experience, and abilities in the following areas of business planning:

Evaluate the department’s internal and external environment to identify trends, risks, and opportunities.
Develop and execute multi-year financial and operational strategies that align with the department’s mission and long-term goals.
Formulate tactical and operational plans that translate strategic priorities into measurable outcomes.
Apply data analytics and financial modeling to inform planning and resource allocation decisions.
Balance strategic foresight with practical execution in a dynamic academic medical setting.

Organizing (Organizational Design and Culture)
Demonstrated knowledge, skill, experience, and abilities in the following areas of organizational design and development:

Foster a culture of innovation, inclusion, and continuous improvement, encouraging staff engagement and professional growth.
Align staffing structures and resource allocation to support organizational goals and changing operational demands.
Lead cross-functional collaboration across academic, research, and clinical operations.
Implement systems and processes that reinforce accountability, transparency, and team cohesion in a hybrid work environment.

Controlling (Organizational Excellence)
Demonstrated knowledge, skill, experience, and abilities in the following areas of organizational excellence and performance management:

Measure and monitor organizational performance against established goals and plans in a highly complex clinical, research, and educational environment.
Utilize process improvement methodologies to standardize business practices and drive efficiency across financial operations.
Establish and maintain robust internal controls to ensure compliance with university, sponsor, and hospital requirements.
Proactively identify financial risks, implement corrective actions, and design systems to ensure long-term fiscal stability.
Track departmental key performance indicators (KPIs) and use data to guide decision-making and continuous improvement.

Job Knowledge (Functional and Technical Expertise)
Demonstrated knowledge, skill, experience, and abilities in the core duties of the position:

Advanced knowledge of financial management principles, accounting practices, and fund management in higher education or healthcare.
Expertise with budgeting, forecasting, cost analysis, and clinical revenue management.
Demonstrated proficiency with Oracle or comparable financial systems and advanced Microsoft Excel capabilities.
Experience managing pre- and post-award administration for sponsored projects, including NIH and NIS portfolios.
Familiarity with RVU-based costing methodologies and hospital funds flow structures.
Strong analytical skills to interpret complex financial data and provide actionable recommendations.
Ability to navigate university, sponsor, and hospital compliance requirements and integrate them into financial operations.

Desired Skills

Experience managing faculty compensation and time allocation models.
Proven success in organizational process redesign and systems optimization.

Physical Requirements
Constantly perform desk-based computer tasks; frequently sit; occasionally stand/walk, lift/carry objects up to 20 lbs.

Work Standards

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $187,810 - $223,665 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information