📁
Human Resources
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89237 Requisition #

Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication.

 

The Assistant Human Resources Manager (AHRM) position within EPS reports to the Director of HR and Operations for EPS and supports the Director in both short-term and long-range planning regarding human resources for a cohort of 140+ faculty and staff.  The Assistant Human Resources Manager will provide program oversight and support while acting as the first point of contact for most human resources inquiries. The AHRM will be responsible for the day-to-day management of the Human Resources Administrator who supports customer needs in areas such as payroll, recruitment, on-boarding/off-boarding and performance management.

 

Our ideal candidate has foundational HR experience as an HR Administrator as well as a growth mindset that helps you rise to meet new challenges. You will demonstrate curiosity, initiative and collaboration as you perform your duties and responsibilities which include, but are not limited to:

 

Duties include:

  • Interpret human resources policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.
  • Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking. Conduct pre-screening, including sourcing and interviewing, to refer qualified applicants to hiring managers.
  • Design and manage onboarding and exit processes.
  • Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.
  • Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.
  • Explain applicable workers’ compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.
  • Coordinate the communication and management of the annual performance appraisal and salary planning processes. Gather data and/or generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and provide recommendations to manager/director.
  • Guide managers in the process of selecting job descriptions and developing job postings.
  • Act on behalf of manager/director for human resources matters in his/her absence.
  • Positions at this level may include one or more of the following duties:
    • Support and/or implement compliance programs.
    • Conduct research in support of workplace investigations.
    • Direct the work of other human resources administrators.

* - Other duties may also be assigned

 

DESIRED QUALIFICATIONS:

  • Knowledge and 2 years of demonstrated experience in at least one human resources area, including: HRIS systems, basic employee relations cases, staffing and employment, support of training and development, performance management
  • Demonstrated interpersonal skills and understanding of group dynamics. Successful track record of establishing credibility and trust with a diverse client group with the ability to influence.
  • Excellent oral and written communication skills; ability to prepare clear and concise reports. Some experience delivering formal presentations or training.
  • Demonstrated proficiency with business applications, such as Microsoft Office, Human Capital Management systems (PeopleSoft/Workday)

 

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and four years of relevant experience, or a combination of education and relevant experience.

 

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Demonstrated experience applying and interpreting human resources policies and procedures.
  • Demonstrated experience successfully managing programs and/or projects.
  • Strong attention to detail and accuracy.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to work independently, consistently follow through with projects and assignments, and meet deadlines.
  • Excellent oral and written communication skills to independently draft effective correspondence and documentation.
  • Demonstrated strong and effective interpersonal and customer service skills.
  • Strong analytical, critical thinking and problem-solving skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Must be skilled in human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

 

CERTIFICATIONS & LICENSES:

None

 

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 

WORKING CONDITIONS:

Travel on campus to schools/units, out of town.

 

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

 

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