Assistant Director, Research Administration

🔍 Dean of Research, Stanford, California, United States

New

📁: Finance

📅   : 1 day ago Post Date

📅   : 107645 Requisition #

SCHOOL/UNIT DESCRIPTION:
The Ginzton Laboratory houses the research operations of 20 Principal Investigators, 25 staff scientists, 200+ graduate students, 35 post docs, 35 support staff and numerous visitors. The Ginzton Laboratory is an interdisciplinary research lab that explores the most exciting and productive areas at the overlap between engineering and the sciences. The combination of science and engineering gives new concepts, understanding, and rigor from science, the stimulus of challenging and important problems from engineering, and the depth of engineering technology to enable advanced scientific experiments. Strong opportunities come from the overlap of three scientific and engineering fields - quantum science and engineering, photonic science and engineering, and nanoscience and engineering. These are embedded in an environment that encourages and explores applications from other fields, such as sensing, communications, information processing, biology and medicine, energy, and the environment.

POSITION SUMMARY:
Ginzton Laboratory has an exciting opportunity to join our research administration and financial management team. We are seeking an Assistant Director, Research Administration to work under general supervision of the Managing Director to oversee a high performing team of grant administrators to support the proposal preparation and post award activities on grants, contracts, federal and non-federal grants, both routine and complex.

This position is responsible for ensuring compliance with sponsor and university policies and guidelines by implementing and maintaining policies within the grant management group, as well as providing training, mentorship and support for direct reports. This position will direct the sponsored research team in overseeing the entire life cycle of awards. This includes financial forecasting and reporting, interpreting, and communicating department, university and sponsor processes and policy, reviewing and approving financial transactions, reviewing expenditure statements and providing guidance and direction in escalations and complex scenarios. This position serves as a department resource on research administration and develops strong collaborations with faculty, staff, and both internal and external partners.

This is a busy position requiring a high level of professionalism, leadership, productivity, accuracy, initiative, sound judgement and decision making, attention to detail and follow-through. We are seeking an experienced professional in grant management with a background in pre and post award management, a very strong customer-service and work ethic, excellent communication and technical skills, a collaborative problem-solver, and who interacts well with all levels in a culturally diverse population. This position will manage five other research administrator team members who directly support the financial portfolio of 20 active faculty members and emeriti. We welcome you to apply to work on our team of engaged and collaborative team members who strive for continued growth to be the best we can be.

CORE DUTIES:

Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.
Establish overall objectives or direction for a unit, project, or operational area. Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.
Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.
Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.
Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.
Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.
Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
Contribute to projects in work area or unit; make decisions determining approach to managing and completing processes.
Represent the unit within the functional unit or school and to external constituencies

MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and six years relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Advanced knowledge of Microsoft Office Suite
Knowledge of Oracle or other business financial systems.
Solid understanding of financial principles.
Advanced oral and written communication skills.
Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
Strong analytical skills to review and analyze complex financial information.
Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Demonstrated competency in project management of a high volume of work, some of which is cyclical.
If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and completion of Cardinal Curriculum level I and II.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.
Demonstrated success in performing meticulous, high quality and compliant work.
Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently stand/walk, sitting, grasp lightly/fine manipulation.
Occasionally use a telephone
Rarely lift, carry, push, and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

May work flexible/hybrid work schedule.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Onsite/Hybrid:

The expected pay range for this position is $146,116 to $165,219 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information