Assistant Director of Facilities

🔍 Dean of Research, Stanford, California, United States

New

📁: Facilities

📅   : 3 days ago Post Date

📅   : 107141 Requisition #

SCHOOL/UNIT DESCRIPTION:
The Stanford Vice Provost and Dean of Research (VPDoR) office advances, nurtures and safeguards Stanford’s research ecosystem. It recommends and promulgates new research policies and oversees implementation. VPDoR also provides financial and operational oversight for independent academic units and research support offices. Our community ranges broadly, consisting of esteemed alumni, world class faculty and students, dynamic staff and administrators and including some of the world's most successful leaders. In realizing our mission, our staff are critical to supporting our organization’s goals and enabling Stanford faculty and students to accomplish its mission by conducting cutting-edge research with the objective of formulating innovative solutions to global challenges through interdisciplinary research activities.

POSITION SUMMARY:
The Assistant Director of Facilities will support the Senior Director of IT & Facilities in managing facilities, space planning, safety, and capital projects across the Vice Provost and Dean of Research (DoR) and its affiliated units. This role will partner with DoR leadership, Lands, Buildings and Real Estate (LBRE), Environmental Health & Safety (EH&S), and unit directors to develop a strong culture of safety, ensure effective space utilization, and implement facilities projects that align with university guidelines and strategic priorities. The incumbent will oversee projects ranging from $10K to $250K or more, manage space inventory, and assist in capital planning efforts, with approximately 35% of their responsibilities dedicated to laboratory safety initiatives and coordination with EH&S.

The Assistant Director will perform the full range of the project management cycle for small to mid-sized facilities projects, renovations, and lab upgrades. They will help develop action plans, estimate resource requirements, and coordinate schedules, budgets, and contractors to ensure timely, compliant, and cost-effective delivery. The position will also facilitate discussions among stakeholders, contribute to change management and communication strategies, and recommend staffing or vendor support needed for successful operations. By assisting in space planning, sustainability practices, and safety protocol development, the Assistant Director will play a critical role in maintaining well-functioning, safe, and research-supportive facilities while providing continuity and support for the Dean of Research organization’s broader portfolio of initiatives.

CORE DUTIES:

Oversee the daily operation and management of assigned facilities and programs, including scheduling and assigning work to staff as applicable and coordinating with staff, subcontractors, and/or vendors; coaching lower-level managerial staff; overseeing staffing and performance evaluation of assigned staff; contributing to department or division staffing needs forecast.
Communicate, organize, maintain, develop, and execute strategic and operational safety activities and programs in partnership with EH&S, internal and external school/unit safety partners, lab technicians, and faculty.
Clarify and resolve problems spanning multiple areas or technical fields and/or oversee or develop programs within assigned facilities.
Manage and/or develop budget for area of responsibility as applicable, including staffing, maintenance, contracts, etc.
Manage ongoing service contracts as applicable.
Participate in department/unit strategic management, including making recommendations involving short-term planning for facility-type projects and for longer-range programs/projects; providing input into long-range financial, budgeting, and programmatic planning and development; providing input into the development of policies and procedures; interpret and manage policies and procedures for assigned area.
Oversee and/or monitor project activities; ensure integration with larger unit goals; coordinate with staff, subcontractors, and/or vendors.
Other duties as assigned

MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Two or more years of experience managing facilities operations and maintenance staff in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).

Knowledge, Skills and Abilities:

Experience in implementing and supporting safety protocols in research laboratories, with knowledge of chemical, biological, and radiological safety standards.
Knowledge of environmental and occupational safety regulations, fire codes, and university compliance requirements, with ability to conduct inspections and recommend corrective action.
Demonstrated ability to manage facilities projects, including planning, budgeting, scheduling, and contractor/vendor oversight.
Proficiency with building systems (HVAC, electrical, plumbing) and familiarity with Building Management Systems (BMS), CMMS, and IWMS tools.
Strong organizational and project management skills, with ability to coordinate multiple stakeholders and communicate effectively across academic, administrative, and technical groups.
Financial acumen to track project budgets, prioritize resource allocation, and recommend cost-effective solutions.
Ability to partner with Environmental Health & Safety (EH&S) and unit leadership to develop a culture of safety and support business continuity planning.
Demonstrated leadership and interpersonal skills, with experience guiding staff, vendors, and contractors toward successful project and safety outcomes.

PHYSICAL REQUIREMENTS*:

Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull
objects that weigh up to 11-20 pounds.
Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand,
sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May working at heights 4 - 10 ft.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Onsite/Hybrid:
The expected pay range for this position is $151,297 to $179,501 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information